DEADLINE FOR APPLICATIONS

12 November 2024-23:59-GMT+04:00 Armenia Standard Time (Yerevan)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

• JOB TITLE: HR Assistant
• TYPE OF CONTRACT: Service Contract (SC-5)
• UNIT/DIVISION: Human Resources
• DUTY STATION (City, Country): Yerevan, Armenia
• DURATION: 12 months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Despite the economic growth of the last decade, the level of food insecurity has been stagnant over the past five years in Armenia. Currently, due to the recent developments and influx of around 100,000 Armenians, the situation has been deteriorating for a very large amount of people, demonstrating significant disparities and uneven territorial development in Armenia.

In response to these challenges, WFP Armenia Country Strategic Plan (CSP) 2019 – 2025, building on past and current experience gathered in the implementation of its flagship activity since 2010, foresees significant strategic investment in the establishment of a comprehensive and strategic response to food insecurity, malnutrition, and poverty. The four main pillars of WFP’s CSP 2019 – 2025 will be the continuation of its school feeding programme with a clear handover strategy for full ownership of the programme by the Government of Armenia by 2023; the establishment of effective and sustainable, nutrition-sensitive food value chains; support the Government in tackling malnutrition; and emergency preparedness and response. Capacity strengthening will be a cross-cutting effort at all levels and will be key to ensuring the sustainability of the programmes and activities.

In light of the implementation of the above-mentioned range of activities, the increasing number of capacity building and staff development within WFP as well as considering the growing workload in the HR unit, as well as Organisational Review and Alignment Exercise recommendation, WFP Armenia needs HR assistant at SC-5 level instead of prior SC-4 Business Support Assistant (HR) role. The role-holder will manage day-to-day HR activities, staff inquiries, and transactions, will implement new strategic and workforce building and development activities as well as will support the accurate implementation of WFP policies and procedures, and facilitate the effective functioning of client-focused and strategy-oriented HR services for the Country Office.

KEY ACCOUNTABILITIES/RESPONSIBILITIES:

Under the overall guidance of the Country Director and direct supervision of the HR Officer, the HR Assistant will perform the following duties and responsibilities in the Country Office (but not limited to):

1. Assist with general HR queries and follow-up actions, to ensure consistent and high-quality HR services are delivered to clients;

2. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties;

3. Liaise with other internal units/offices on HR-related matters, i.e. payroll, contracts, etc. and provide necessary information to enable timely HR services;

4. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance, and training requirements, to support analysis and reporting needs;

5. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including onboarding of new staff members in compliance with relevant processes and procedures;

6. Maintain confidential personnel records, HR databases, and archives, to ensure data and files are
accurately stored and updated in compliance with the established standards;

7. Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines;

8. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data;

9. Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis;

10. Maintain, develop, and implement employee processes and procedures, using Workday for proper documentation, and provide ongoing maintenance of employee data.

11. Full support with the WFP screening process including interview scheduling, attendance sheets, etc.

12. Support and deliver on-boarding of new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
11. Perform other related duties, as required.

DELIVERABLES AT THE END OF THE CONTRACT:

• WFP CO has an HR filing system that meets the existing standards and requirements;
• All HR data, including personnel files are digitalized and contain the documents defined in the checklist of personnel records;
• Ongoing HR documentation is accurately drafted, signed, and maintained in an organized manner;
• Accurate HR data on staff recruitment and selection, contractual conditions, performance, and training requirements compiled/prepared to support analysis and reporting needs.
• Involvement in staff-related matrix matters and proposing solutions, if required
• Acting as HR advocate in supporting of HR strategies and deliverables
• Guidance and support to junior staff in personal and professional development activities, goals, and plans.

QUALIFICATIONS & EXPERIENCE REQUIRED

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:

Minimum five or more years of progressively responsible support work experience in general administrative work, including at least two years in human resources or other related fields. Previous experience in UN or similar HR management systems is desirable.

Knowledge & Skills:

• Has managed and implemented HR policy and procedures in line with WFP operating standards

• Has conducted specific HR Services activities such as payroll administration, aspects of recruitment, and interview administration

• Has provided ad-hoc guidance to less experienced staff members

• Has provided a briefing to recruits as part of the onboarding process

• Has gained experience working across a range of WFP contexts and with varying strategic priorities

Languages:

Fluency (level C) in English and Armenian languages. Knowledge of Russian is highly desirable.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.