Location:

Aqaba, Jordan
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

2 weeks ago
Category:

Procurement, Supply and Logistics
Deadline:

13/11/2024

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) works in about 170 countries and territories, including Jordan since 1976, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress. As the UN’s development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals. The Sustainable Green Pathways & Inclusive Growth Portfolio integrates the solutions for environment protection, climate change mitigation, disaster risk reduction, economic green growth, innovation and gender mainstreaming throughout all of its programs and projects.

This project will be implemented in Aqaba, mainly within Aqaba Special Economic Zone (ASEZ). The City of Aqaba, with a population of approx. 218,000 inhabitants, lacks a proper solid waste management system, whereby the current dumpsite has no environmental controls, leaving the soil, air, and inhabitants of the surrounding area exposed to pollution and health risks, which creates environmental and health hazards. The current dumpsite, located on land owned by Aqaba Development Company (ADC), is located approximately 12 km south-southeast of Aqaba city (covering an area of around 120 thousand m²) and receives approximately 65,000 tonnes per year of municipal solid waste, collected by private companies. According to the rapid assessment conducted by UNDP, not more than 2% of total generated waste is recycled, mainly by the informal sector.

There is a lack of systematic waste sorting and recycling in Jordan and in Aqaba as well. With the growing population and the lack of holistic approach of implementing the 9Rs of waste management, waste volumes are set to increase. Some of the main issues related to waste management systems and operations include the lack of effective waste collection infrastructures, especially with respect to source separation, waste treatment facilities, proper equipment and capacity building. As a result, a significant amount of valuable resources remain unused, with great economic and environmental costs for the country. Based on the above facts and status in Jordan as well as in Aqaba, the project is formulated as a response to the big need to shift towards a lifecycle-oriented circular economy, which aims to incorporate all residual waste in a closed-loop system as to bring the waste output close to zero. By adopting the principles of circular economy, waste and pollution are eliminated, while circulating products and materials and leading towards regenerating nature.
Scope of Work

The Logistics Assistant will perform the following duties, under the supervision of the Projects Coordination Manager:

I. Support in general driving, including driving inside and outside Aqaba on a daily basis and Proper book-keeping for driving-related logs and transportation:

• The Logistics Assistant should possess the skills to support in general driving, logistics, and administrative tasks including driving inside and outside Aqaba on a daily basis.

• Carry out tasks in relation to assisting the project team in the field visits including driving the UNDP-Official office vehicle for the transport of UNDP staff to the field as well as visitors related to the programme.

• Supervise and follow up on office vehicle general and day-to-day maintenance, readiness, and tracking of fuel consumption and travel records, through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

• Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

• Ensures availability of all required vehicle documents including insurance, logs, office directory, maps, first aid kit, necessary spare parts, etc.

II. Assist in the implementation of admin, finance, and logistics operational plans for the project:

• Assist in the relevant field logistical arrangements of the project activities with other involved governmental and non-governmental organizations and partners.

• Assists in compiling paperwork related to government relations transactions.

• Scanning and e-filing of documents related to vehicle transactions (Eg: insurance, car registrations, letters, etc…).

• Ensures availability of all required vehicle documents including insurance, logs, office directory, maps, first aid kit, necessary spare parts, etc.

• Support and assist in the logistics preparation and follow up with the procurement and operation team on the training sessions, events, workshops, meetings, visibility and communication, and other activities pertaining to project work.

• Create and maintain all the project records and documentation including letters, minutes of meetings, and Agreements. reports.

III. Perform Any other activity required by the supervisor, work as may be assigned by the Projects Coordination Manager:

• Be prepared to respond to and manage unforeseen situations or delays while on the road, ensuring minimal impact on the project’s operations.

• Perform any other tasks assigned by the supervisor, given the nature of the project.

Institutional Arrangement

The Logistics Assistant works under with the Sustainable Green Pathways & Inclusive Growth Portfolio under the direct supervision of the Projects Coordination Manager. For the SWM Programme team under the Catalyzing a transformative model for circularity through 9R`s in Aqaba Project

Competencies

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-functional & Technical competencies:

Thematic Area	Name	Definition
Business Direction & Strategy	Business Acumen	Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome. Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
Business Development	Integration within the UN	Ability to identify, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations
Business Management	Monitoring	Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Planet	Nature, Climate and Energy	Green Economy: Green economy and green growth

Required Skills and Experience

Min. Education requirements	Secondary education is required or University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
Min. years of relevant work experience	Minimum of four (4) years (with secondary education) or one (1) year (with bachelor’s degree) of relevant experience in logistics and operations administration, or related fields is required.
Required skills	Knowledge and experience in general management, records and filing, and IT. Knowledge of basic operations management procedures. Proven competency and experience in the use of standard Microsoft computer packages., such as Word, Excel, and other related programs. Possess a valid driving license in Jordan (minimum 3 class – manual gear).
Desired skills in addition to the competencies covered in the Competencies section	Experience within UN agencies is preferred. Proven ability in assisting in work plan preparation. Proven ability in basic financial reporting. Proven Knowledge of cars mechanics and protective maintenance requirements. Proven experience in logistics in related projects, or in related fields. Experience and Knowledge of the protocols and security requirements. Experience and knowledge of vehicle maintenance, and other related aspects of vehicle knowledge.
Required Language(s)	Fluency in Arabic and English is required.
Professional Certificates	N/A

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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