Location: Mae Hong Son
Country: Thailand
Category: Technical Units
Employee Category Fixed Term
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No

Application Deadline: 12 November 2024

Background/ IRC Summary

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Job Overview/Summary:

Under the direct supervision of Senior Health Manager, the Pharmacy Assistant need to check pharmacy inventory tools and other tool related with medicine and medical supplies and work together with supply chain team in receiving/ distributing of drugs and medical supplies on a monthly/quarterly basis. Also, the Pharmacy Assistant assists in coordinating with camps pharmacy staffs, IPD/OPD clinics, and reproductive child health staffs from Ban Mai Nai Soi and Ban Mae Surin camps related with pharmacy activities.

Major Responsibilities:

• Assist the supervisor for the quarterly procurement of essential drugs, medical supplies, and equipment for Mae Hong Son camps.
• Check Pharmacy Inventory Tool for drugs balance and expiry dates and other tools related with pharmacy and organizational requirements by day-to-day basis.
• Assist in reviewing of expiry date of all stock items and report to SHMs when stocks will be expired within 6 months period and coordinate with Supply Chain team for further process.
• Assist in checking and ensuring the quality and standard of incoming medicine and medical supplies in warehouse after receiving from suppliers.
• Assist the Senior Health Managers and camp pharmacy staffs in compiling drugs orders from camp clinics and distribution of drugs and medical supplies to the camps, to avoid stock outs in the camp pharmacy warehouses.
• Prepare store release and/or checking store release from camps before sending to supply chain team.
• Assist in keeping accurate stock balance by physical and organizational recording systems for both camps of Mae Hong Son.
• Assist in coordinating with supply chain and procurement team to ensure the procured drugs, medical supplies and equipment will be received on timely manner and quality checking and distribution of drugs and medical supplies to respective camps of Mae Hong Son.
• Support in providing the refresher/ initial training regarding registers, recording and electronic tools of pharmacy.
• Monitor and check pharmacy registers, electronic tools of pharmacies prepared by camp-based pharmacy staff and provide feedback and on the job training if necessary to improve camp pharmacy warehouses of both camps in Mae Hong Son.
• Assist the office work related to laboratory unit requested by SHMs and/or Senior Laboratory Technical Officer.
• Communicate and coordinate with the pharmacy, warehouse and supply chain staff from other sites under the guidance of supervisor.
• Perform other duties as assigned by the supervisor.

Key Working Relationships:

Position Reports to: Senior Health Manager

Position directly supervises: None

Indirect Reporting: None
Other Internal and/or external contacts:

Internal: Senior Health Coordinator, Health Coordinator, Senior Health Manager, Senior Laboratory Technical Officer, Health Program Staffs, Supply Chain team, Human Resources unit, Finance unit, other program units.}
External: Partner organization

Job Requirements:

Education:

• Bachelor of Pharmacy, Health, Logistics or other relevant fields.

Work Experience:

• At least 1 year experience in Pharmacy warehouse management or equivalent.

Demonstrated Skills and Competencies:

• Strong organizational skills, good at multi-taking, flexible.
• Ability to communicate clearly both verbally and in writing.
• Able to work under pressure with minimum supervision. Good task prioritization skill and good time and people management skill.
• Basic computer proficiency of Microsoft Excel, Word, and PowerPoint.
• Able to work with limited resources.
• Service minded and team-oriented person
• Ability to work on regular deadlines and adapt to changing situation
• Ability to work well in a team and with colleagues from different cultural backgrounds.
• Excellent time management skills.
• Experience in non-governmental organizations and migrant/refugee context preferred

Language Skills: Good command of written and spoken Thai and English or other ethnic languages (preferable Burmese or Karenni or Karen languages)

Certificates or Licenses: None

Working Environment: This position is based in Mae Hong Son with frequent travel to Bai Mai Nai Soi and Ban Mae Surin temporary shelters in Mae Hong Son province.

**Standard of Professional Conduct:**The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.