Funds Management Officer SC-8 | Kyiv
JOB DETAIL
DEADLINE FOR APPLICATIONS
24 November 2024-23:59-GMT+02:00 Eastern European Time (Kiev)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
📌 Type of Contract: Service Contract
➡️ Unit / Division: Supply Chain (Funds Management) Unit / WFP Ukraine
📍 Duty Station: Kyiv
➡️ Duration: 12 months(renewable)
🇺🇦 The position is only open to Ukrainian nationals or residents of Ukraine, with a legal work permit.
What will you do in this position?
You will manage the billing/invoice operations of the Supply Chain Unit, ensuring that the entire billing process, from invoice generation to payment collection, is conducted efficiently and accurately while maintaining compliance with Funds Management policies and relevant regulations.
This role involves supervising and training the current Invoice team, resolving client billing issues promptly to maintain strong customer relationships, analyzing invoice data to identify trends and discrepancies, collaborating with the finance team for revenue forecasting and accounts reconciliation, implementing invoice processing solutions to enhance workflow efficiency, and generating comprehensive invoice reports to support informed decision-making and optimize Supply Chain financial performance.
Why work with WFP Ukraine?
The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.3 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.
WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.01 billion meals to people displaced and affected by the war.
At WFP Ukraine, we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:
✅Competitive salaries per job level
✅Pension contribution added to net salary
✅ Medical insurance with the possibility to enrolleligible dependents
✅ Applicable danger pay (revised on quarterly basis)
✅ Annual leave – 30 days per year
✅ 18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent
✅ 1 day per week remote working option within the duty station (subject to conditions)
✅ Accessible premises & reasonable accommodation
✅ Learning & development opportunities
How can you make a difference?
In this position, you will have to:
1. Participate in the development and implementation of procedures for logistics funds management ensuring that objectives are achieved in compliance with regional and functional strategies, policies and plans.
2. Plan and lead on implementation of innovative Funds Management, initiatives and programs to ensure timely, efficient and cost-effective supply of direct or indirect food assistance and
3. Collect and analyze relevant technical data from diverse sources to forecast operational needs under various scenarios and make evidence-based proposals.
4. Create project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimize resources.
5. Monitor and provide advice on actions related to project closure and resource transfer.
6. Monitor and provide advice on fund utilization and alert spending units of potential resource shortfalls/surpluses and propose appropriate solutions.
7. Managerial & Support
- Support the funds’ management Unit and ensure compliance with Policies, Procedures, Guidelines & Processes to meet unit work plans deliverables & outputs.
- Coordinate and supervise the Invoice processing staff providing technical advice, coaching, guidance and training, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
- Liaise with CO Heads of Field Offices to achieve the Supply Chain Deliverables.
8. Budgeting, Analysis & Reporting
- Assist with any queries as raised by HQ, B&P and or Programme with respect to Supply Chain Funds Management.
- Liaise with Regional Bureau & B&P where the mitigation actions that impact grants.
- Run, monitor and analyze reports on long outstanding POs/commitments items.
- Assist and review the cost drivers that have significantly contributed to rate changes.
- Ensure IPSAS Compliance with respect to Month End Invoice Processing.
Invoice Processing
- Manage the processing of Logistics Invoices, address escalated issues and improve processes where required.
- Manage and monitor the timeous processing of invoices to ensure within credit terms & unit delivery dates. Clear Invoice status report for distribution.
To join us in saving lives, changing lives, you will have:
Education: Advanced University degree in Business Administration, Finance, Economics or Accounting and other relevant field, or First University degree with additional years of related work experiences and/or training/courses.
Experience: At least one (1) year of postgraduate professional experience in Finance or Accounting including the following:
- Experience in overseeing and managing invoices billing operations.
- Experience financial analysis and generating comprehensive invoice reports to support informed decision-making and optimize Supply Chain financial performance reporting.
- Experience in strong customer relationships.
- Experience in analyzing invoice data to identify trends and discrepancies and collaboration with the finance team for revenue forecasting.
- Experience in accounts reconciliation, implementing invoice processing solutions to enhance workflow efficiency.
- Experience in data accuracy while maintaining compliance with Funds Management policies and relevant regulations.
- Experience working with corporate systems (databases, software).
Knowledge & Skills:
- Funds & Budget Management: Expertise in budget allocation, forecasting, and cost optimization.
- Financial Analysis & Reporting: Skilled in data interpretation, variance analysis, and IPSAS-compliant reporting.
- Data Analysis & Forecasting: Proficient in scenario planning and forecasting operational needs.
- Supply Chain & Logistics Knowledge: A strong understanding of logistics funds management aligned with organizational strategies is desirable.
- Project Management: Experienced in budget planning, performance monitoring, and project closures.
- Leadership & Team Development: Ability to coach, guide, and foster team productivity and growth.
- Problem Solving & Process Improvement: Skilled in identifying inefficiencies and implementing streamlined processes.
- Communication & Collaboration: Clear communication and collaboration with stakeholders and cross-functional teams.
- Technical Proficiency: Advanced in financial software, SPSS, and Microsoft Office Suite.
- Attention to Detail: Strong focus on accuracy and compliance in financial data and reporting.
Language: Fluency (level C) in both in English and Ukrainian languages.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
- Once your profile is completed, please apply, and submit your application.
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
