Hardship Level (not applicable for home-based)

D

Family

UNOPS IICA1

2025-01-01

November 19, 2024

The incumbent will be based at the Inter-Sector Coordination Group (ISCG) Secretariat which was established in 2017 in Cox’s Bazar to facilitate an effective, efficient and coordinated humanitarian response to the needs of Rohingya refugees and affected host communities in Cox’s Bazar District. The incumbent will report to the Policy Officer under the overall supervision of the Principal Coordinator given the strategic importance of timely analysis, advocacy and reporting. The Associate Reporting Officer must be motivated, capable and agile, to keep pace with a dynamic, fast-paced operation with complex inter-agency coordination challenges and a multitude of humanitarian actors. In carrying out the role, the incumbent will need to develop and maintain effective working relationships with Sector Coordinators and inter-agency stakeholders, as well as the rest of ISCG Secretariat team comprised of around 30 colleagues from different agencies, in order to facilitate practical aspects of the work of the ISCG Secretariat.

Situated in the ISCG Policy and External Engagement team, the Associate Reporting Officer will help draft and revise situation reports, minutes, background material, advocacy messages and other reports or documents as required. The incumbent will also be expected to support in the organization of meetings and workshops, including note taking and the drafting of minutes.

As an important part of the Policy and External Engagement team, the incumbent is expected to work on and assist in various reporting activities, including preparing communication materials for external audiences, donor reports or funding briefs. The incumbent should have previous experience of working closely in the areas of external and donor relations, advocacy and of working in an inter-agency environment. S/he needs to possess the ability to work in a complex, multi-functional environment, including humanitarian and inter-agency settings.

• At least three years of relevant working experience.
• Previous experience in a similar position in the UN and/or humanitarian work. Experience in drafting and editing.

• The position requires strong analytical, drafting and communication skills.
• Strong strategic thinking, planning and prioritization skills, and an ability to carry out tasks independently with minimal supervision are required.
• Solid command of MS software (Word, PowerPoint and Excel) and data analysis skills are a must to support drafting of funding proposals and reports and other communication materials.
• Multi-tasking skills, attention to quality and detail, and an ability to find necessary information from various sources with minimal support by others.
• Experience in external and donor relations at the UN agencies and knowledge of UNHCR
programming and donors’ funding schemes are an asset.
• Strong coordination skills and an ability to work well within a multi-cultural team.

Standard Job Description

Associate Reporting Officer

Organizational Setting and Work Relationships
Under the overall guidance of the Senior Communications or Donor Relations Officer, the Associate Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the incumbent promotes the vision, mission, and strategic goals of UNHCR.

S/he establishes close contacts with all UNHCR sections in the AOR to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports.
– Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media).
– Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports.
– Participate in annual reporting and planning process.
– Work closely with Information Management to ensure accurate and attractive data presentation, including maps.
– Support the monitoring of UNHCR’s partnerships and consolidate information about Partners’ activities.
– Assist in the preparation of briefing kits and presentations for missions and visitors.
– Assist in the preparation of reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors’ contributions to UNHCR.
– Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting.
– Prepare and distribute minutes of meetings.
– Provide technical support, training and clarification on UNHCR’s reporting policies and deadlines.
– May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control.
– Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education
Journalism; Public Administration; Communication;
International relations; Political Science; Law;
or other relevant field.

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Experience in conducting, participating in and reporting on meetings, and drafting reports. Experience in programme/project development, planning, implementation, and/or monitoring.

Desirable
Experience in a field mission and at Headquarters / in the UN Common System and country context. Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism. Donor relations or liaison with media.

Functional Skills
PG-UNHCR’s Programmes
IT-Computer Literacy
DM-Data collection methodologies
SO-Networking
CO-Strategic Communication
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

,

,

Desired Languages

,

,

Additional Qualifications

Skills

CO-Strategic Communication, DM-Data collection methodologies, IT-Computer Literacy, PG-UNHCR’s Programmes, SO-Networking

Education

Bachelor of Arts (BA): Journalism, Bachelor of Arts (BA): Law

Certifications

Other information

This position doesn’t require a functional clearance

Home-Based

No