Generic responsibilities
– Adhere to NRC policies, handbooks, guidelines, and donor requirements.
– Assist with the implementation of the logistic function’s portfolio according to the Plan of Action.
– Line Manage a team of staff who will be dedicated to the role.
– Prepare and develop status reports as required by management.
– Ensure proper filing of all support documents.
– Promote and share ideas for improvement of the logistic function.
– Be anti-corruption, transparent, and cost-efficiency focused in all procurement processes.
– Conduct procurement process with a focus on country and NRC regulations.
– Prepare procurement documents in line with NRC procurement procedures.
– Perform other duties, as assigned by the Line Manager.

Specific responsibilities
– Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
– Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
Prepare contracts using NRC Ukraine templates
– Support in the preparation RFQs, Tenders and BID analysis for complex purchases.
– Manage the prequalification of service providers and ensure all purchases meeting thresholds for
use of prequalified vendors and services providers are adhered to.
– Manage the waiver register and share it with the Logistics Manager.
– Support in the receiving of Bid/Tenders and assist in opening and processing stages.
– Prepare the payment requests, while ensuring accuracy and complete supporting documents are
attached and the electronic copies are properly saved
– Ensure each team member under direct supervision has a work and development plan and conduct
the annual review
– Maintain proper files for procurement documents (and upload all documents in Agresso).
– Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
– Ensure RFQs, are prepared and sent out within the agreed lead time.
– Complete and issue purchase orders per NRC regulations.
– Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc…) and submit them to signatories for verifications and approvals.
– Vetting of the suppliers according to NRC procedures
– Follow up with suppliers and organize for delivery of materials.
– Support the Procurement officer in Conducting regular market surveys to identify suitable and reliable suppliers and service providers.
– Updates the contract tracker for the country office
– Update and share the procurement tracker regularly.
– Ensure updating Vendors’ databases and explore and help in developing the Area level FWA.
– Ensure that all assistants and officers supervised keep track of current procurements with bi-weekly reporting for consolidation into a monthly report.
– Support Procurement assistants/officers in the direct purchase and reconcile every action with the Finance team.
– Provide support to all field offices as needed and make supervisory visits to all procurement offices in the area/field offices.
– Any other tasks assigned by the supervisor.

Professional competencies
– Bachelor’s degree in relevant field.
– Minimum 2 years of experience working in a humanitarian organization and experience in Procurement.
– Previous experience from working in complex and volatile contexts.
– Fluent English level.
Behavioural competencies
– Strong context monitoring and analytical skills.
– Resilience and ability to work in insecure environments.
– Ability to empower and build trust.
– Ability to plan.

This position is for Ukrainian nationals only. Please note that we are unable to provide work permits or visa sponsorships for this position.
We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

Please note we will contact only shortlisted candidates