The Finance Officer is responsible for organizing and delivering the day-to-day operational finance processes by ensuring adherence to NRC’s policies and donor requirements.

Role and responsibilities

The Finance Officer is responsible for organizing and delivering the day-to-day operational finance processes by ensuring adherence to NRC’s policies and donor requirements.

Generic responsibilities

1. Ensure adherence to Financial Handbook, other NRC policies and donor requirements

2. Implement financial systems and procedures according to Financial Handbook and other NRC policies at office level

3. Advise and support staff on procurement financial policies, and documents required.

4. Prepare and develop periodic related reports on activities and as requested by the line manager

5. Promote and share ideas for improvement of the Finance function.

6. Ensure proper filing and archiving of all financial documents according to NRC standards

7. Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action

Specific responsibilities

A – Dailly operation

• Ensure timely payment of contractors, suppliers, taxes and other expenditures. Verify that vouchers and the supporting documents (purchase requests, purchase orders, quotations, authorization of payment, etc.) comply with NRC’s procedures

• Ensure that cash and bankbooks records are updated on daily basis and reconciliation is done between bank/cash and internal ERP Unit 4/Agresso. Ensuring that all financial credentials are in line with donor and country coding structure.

• Perform daily bookkeeping and utilize the NRC Agresso accounting system.

• Ensure sufficient cash in the bank and in the cash boxes and that cash payments are done properly

• Coordinate with Finance teams in different areas regarding cost allocations of basic running costs, before recording.

• Support month-end-closure processes such as reconciliation of different accounts and admin project

• Perform other Finance related tasks as requested

• Record VAT for all invoices on monthly basis and ensure proper filing

Ensure scanning of financial vouchers and submission to accounting service provider on the 10th of each next month

B. – Partnership

· Review partner financial reports (monthly/bi-monthly)

· Prepare financial verification report in line with NRC partnership policy and respective annexes

· Ensure all supporting documents are submitted in an accurate manner to be readable and traceable

· Communicate with partner representative in case of comments/questions

2. Competencies

Competencies are important for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

· Bachelor degree in Finance or a related major

· Minimum of 2 years’ relevant experience in Finance/Accounting

· Knowledge of Audit requirements

· Previous experience from working in complex and volatile contexts

· Fluent in English and Polish, both written and spoken

· Proficient in Microsoft Excel

2. Behavioural competencies

· Planning and delivering results

· Analyzing

· Working with people

· Handling insecure environments

· Coping with changes