Mission and objectives

The United Nations Development Programme (UNDP) Information and Technology Management (ITM) team in Copenhagen is responsible for supporting UNDP Country Offices around the world with ICT and Green Energy solutions.

Context

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners that can bring about results. UNDP’s 2022-2025 Strategic Plan is to help countries eradicate poverty in all its forms, accelerate structural transformations for sustainable development, and build resilience to crises and shocks. The Procurement Services Unit (PSU) Bureau of Management Services (BMS) and HIV, Health and Development Group (HHD), Bureau of Policy and Programme Support (BPPS), are helping to contribute towards achievement of the goals specified in the Strategic Plan. UNDP is a founding co-sponsor of the Joint UN Programme on HIV/AIDS (UNAIDS), a partner of the Global Fund to Fight AIDS, TB and Malaria, and a co-sponsor of several other international health partnerships. UNDP’s work on HIV and health, as described in Connecting the Dots: Towards a More Equitable, Healthier and Sustainable Future: UNDP HIV and Health Strategy 2022-2025, leverages UNDP’s core strengths and mandates in human development, governance, and capacity development to complement the efforts of specialist health-focused UN agencies. UNDP supports countries in effective implementation of complex, multilateral, and multi-sectoral health projects, while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time. The UNDP’s partnership with the Global Fund is an important part of this work, facilitating access to resources for action on SDG 3 by countries that face constraints in directly receiving and managing such funding. UNDP continues to provide high value-added services both in its Principal Recipient role, increasingly as a significant technical partner to governments and civil society organizations (CSOs) who implement Global Fund grants and beyond. UNDP’s partnership with the Global Fund is overseen by the BBPS/HHD Global Fund Partnership Health Systems Team (GFPHST), HHG, BPPS in close coordination with Office of Procurement, Global Procurement Services Division Health, BMS and business units. The national and international health landscapes are rapidly changing, and new health initiatives are emerging and bring to light pressing challenges connected with health systems strengthening including, health procurement and supply management that require a new modus operandi to optimize UNDP’s investments into global health. It brings also new requirements from countries more particularly for noncommunicable diseases in addition to communicable diseases. UNDP manages one of the UN’s largest procurement operations, procuring over US $3 billion worth of goods and services each year, and ensuring that developing countries have access to life-saving medicines, emergency relief supplies and a host of other needed items. GFPHST in close collaboration with GPSD Health provides direct support to country offices to purchase health products through transparent purchasing processes that provide the best value for money.

Task Description

Within the delegated authority and under the supervision of Procurement Specialist or his/her designated mandated representative(s), the UN Volunteer Logistic Analyst will undertake the following tasks: • Support in managing all logistics operations required to ensure delivery of goods and services. • Support in development of standard procedure and requirements on logistic management for health supplies e.g. green light procedure, shipping documents, packaging requirements, temperature requirement, delivery requirement, handling of goods, loading/offloading etc. • Support to monitor risks and development of mitigation measures thereof, identify challenges related to shipments and resolve with the relevant stakeholders. • Handle emergency health logistics and supplies to quickly respond to emergency requests. • Support in establishing and implementing supply chain optimization projects. • Identify the most cost-effective shipping modes and schedules as service delivery to the COs. • Monitor and track of all shipments with regular follow-ups with the freight forwarders and suppliers on timeliness of delivery. • Assist in updating the logistic information and maintain status on internal database/online platforms for the purpose of tracking deliveries and results. • Collaborate with Data Management Analyst to implement effective internal monitoring and reporting systems. • Provide country support in monitoring timeliness of receipt of full shipping documents required for pre-clearance, follow-ups on obtaining green-light, timely booking of cargo, invoicing, and timely payment to finalize and close POs. • Perform monitoring and performance evaluation of Freight Forwarders and develop supply chain performance reports on delivery and performance based on KPIs. • Conduct regular meetings with the freight forwarders to discuss KPIs and delivery status in coordination with the team. • Advise the Procurement Specialist, COs and the Procurement team of any delays and possible deviations from the logistic plan and advise on possible corrective action. • Handle demurrage cases in liaise with UNDP partners and suppliers, Procurement team, COs, and freight forwarders to resolve and settle the issues. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Competencies and values

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative, and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality, and age. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability and willingness to operate independently in austere, remote, and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary. • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards UNDP’s mission and vision, as well as to the UN Core Values.

Living conditions and remarks

Denmark performs very well in many measures of well-being relative to most other countries in the Better Life Index. Denmark ranks above the average in many dimensions: housing, work-life balance, social connections, environmental quality, civic engagement, education and skills, jobs and earnings, work-life balance, health status, subjective well-being and personal security.” Other Remarks: Please note that the amounts can vary according to fluctuations of the monthly post adjustment. Monthly Living Allowance (Per month): USD 3308.64 Entry lump sum (one-time payment): USD 4000 Accommodation Supplement (Per month): USD 644 Family allowance: $250 per month for one dependent. $450 per month for two or more dependents Exit allowance (for each month served, paid on completion of contract): USD 225 Medical and life insurance: Cigna Private Insurance – Comprehensive coverage for health, life and malicious acts for the UN Volunteer and health insurance coverage for up to 3 eligible dependents. Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. Uncertified sick leave: 7 days for 12 months and 4 days for shorter assignments Learning leave: 10 working days per consecutive 12 months (shorter assignments are prorated) Maternity Leave: 16 weeks Paternity Leave: 10 days