Job Summary:

This position is located in the Evaluation, Analysis and Monitoring (EAM) Unit, Management Support Section (MSS), Central Planning and Coordination Division (CPCD), Department for General Assembly and Conference Management (DGACM), New York. The EAM Unit monitors and evaluates key performance indicators for the department mandated by the General Assembly. The incumbent reports to the Chief and Deputy Chief of the Unit.

Responsibilities:

Under the supervision of the Chief and Deputy Chief of Evaluation, Analysis and Monitoring (EAM) Unit, the Programme Management Assistant will be responsible for the following duties: • Compiling, processing and manipulating data sets from a variety of sources in support of monitoring, evaluation and risk assessment for global DGACM projects and prepares relevant reports on the same • Processing the data sets for the tables, including graphic displays, checks consistency of data series, tests for comparability of data and checks validity of data against classifications and standards • Facilitating the EAM-related departmental IT projects and retrieving data from conference management source systems • Assisting with the data retrieval and maintenance from relevant databases, including gDoc, eAPG, gMeets • Maintaining all internal reports, and developing statistical reports based on the user- requirements • Preparing charts, graphs and other outputs for reporting and presentation of various data. Converts data sets into a variety of forms (including ratios, estimates and projections) • Responding to internal/external requests/queries • Defining processes to achieve specific outputs, modifies control processes according to specifications for data analysis, tests and revises programmes under the supervision of information technology specialists and produces the required outputs • Performing other duties as assigned, such as assisting in meetings or documents management Administrative Duties: • Assists in the overall administration of the unit. • Compiles input (reports) from various units in the department • Prepares draft report, verifies consistency of presentation • Monitors the timely submission of reports and mandatory revisions to project documents • Assist in writing communication and minutes of meetings

Competencies:

Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Familiarity with performance indicators central to the Department’s mandates. Good knowledge of the statistical databases used for evaluation. Good technical skills, ability to participate in development and maintenance of applications, provide user support. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and Organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education:

High School or equivalent diploma is required.

Job – Specific Qualification:

Not available.

Work Experience:

A minimum of five years of experience in programme analysis, statistics, evaluation or reporting, or related areas such as meetings or documents management is required.

Languages:

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official UN language is desirable.