Grade

GS7

General Service

Reason

Temporary > Temporary Assignment/ Appointment

H (no hardship)

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2024-12-02

2025-01-31

November 12, 2024

Standard Job Description

Senior Fleet Management Associate

Organizational Setting and Work Relationships
The Senior Fleet Management Associate supports fleet management activities within the Area of Responsibility (AoR) ensuring compliance with UNHCR rules and procedures, cost-effectiveness, efficiency and professionalism in the management of the fleet. The incumbent maintains regular contact on a working level with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the AoR to facilitate the operation. The incumbent directly supervises general service staff and reports to a (Senior) Fleet Management Officer.

The position can be located at UNHCR HQ, Regional Bureau, Country/Multi-Country/Field Offices.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Analyse the existing fleet (with Peak-of-Peak method) and ensure that it is optimally aligned with the operational needs for delivery of protection and assistance to persons of concern (POC). Provide in-depth analysis periodically.
– Apply UNHCR’s fleet management strategy when preparing plans for purchase of fleet assets. Conduct spend analyses using historical spend data to identify trends that can be used to plan procurement activities and Frame Agreements. Advise the office(s) on maintaining an appropriate-sized fleet and how to optimise vehicle use though a pool or allocation system.
– Undertake development of surveys and initial analysis of results on recurring fleet management issues.
– Prepare first draft of frame agreements and perform general management of them.
– Plan for acquisition, maintenance and replacement of fleet assets and accessories. Act as a focal person in vehicle ordering considering local fleet management replacement strategies and UNHCR short, – and medium-term requirements.
– If required, oversee the whole vehicle and accessory supply chain. Work with key counterparts in receiving, distributing, tracking of vehicles, accident, and incident reporting and schedule vehicles for service.
– Coordinate activities of implementing partners and/or contractors performing fleet related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures.
– Respond to requests for information and advice and coordinate responses from a range of entities to provide a clear, consistent and timely response to the counterparts.
– Provide support and assessment of fleet management needs within the AoR, especially in emergencies. This may include missions to the Field.
– Collect information from concerned parties to ensure relevant and appropriate data is gathered and shared. Promote an understanding of concerns, objectives and priorities for fleet related issues by providing information or expertise to interested parties.
– Provide fleet management reports, customised reports, and gather information on all fleet assets and provide in-depth reports periodically and when requested.
– Monitor the quality and accuracy of fleet related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in fleet related matters that will assist in decision making. Monitor the utilisation and perform updates of the Vehicle Tracking System (VTS) for vehicles within the AoR.
– Disseminate, promote commitment to and monitor compliance with UNHCR’s global policies, standards and guidance on fleet management.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G7 – 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Engineering; Logistics; Supply chain;
Business Administration; Commerce; Economics;
HCR Supply Chain Lrng Prog;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.

Desirable
Knowledge of fleet Wave, VTS and any other vehicle management software is considered an asset. Experience and knowledge in fleet management.

Functional Skills
SC-Supply Planning
SC-Fleet Management
SC-HCR Global Fleet Management Vehicle Insurance scheme
DV-Vehicle Management
CO-Cross-cultural communication
DV – Basic Vehicle Mechanical Skills
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The ideal candidate will possess advanced technical skills and specialized certification that enable him/her to perform expert inspections of armored vehicles. A minimum of two years of experience is necessary.
The incumbent shall also have a solid background and academic degree in the field of tribology to play an expert role.
Experience in the international humanitarian context in high-risk category duty stations is an asset.

Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.

Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).

Pension system: Staff members holding granted a minimum of 6 months temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

This position doesn’t require a functional clearance

English

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Skills

CO-Cross-cultural communication, DV – Basic Vehicle Mechanical Skills, DV-Vehicle Management, SC-Fleet Management, SC-HCR Global Fleet Management Vehicle Insurance scheme, SC-Supply Planning

Education

Certifications

Business Administration – Other, Commerce – Other, Economics – Other, Engineering – Other, HCR Supply Chain Learning Program – UNHCR, Logistics – Other, Supply Chain – Other

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