Under the overall supervision of the Head of Disaster Resilience and Climate Change Unit and with support and oversight from the Resilience, Climate Change and Durable Solutions Coordinator in the IOM Vanuatu Country Office, the Project Officer will be the manager of the Sef Ples Blong Yumi Phase 2 project, and responsible for its overall coordination and implementation. The Project Officer will work in close collaboration with the National Disaster Management Office (NDMO), relevant government ministries, provincial governments and stakeholders, clusters, Australian Humanitarian Partnership (AHP) partners, and community stakeholders to strengthen disaster preparedness and evacuation procedures in Vanuatu.

Project Management & Implementation:

• Coordinate the overall implementation of the Sef Ples Blong Yumi Phase 2 project, ensuring timely and effective execution of activities as per the work plan and grant agreements. This includes overseeing financial, logistical, administrative, and technical aspects, in compliance with IOM and donor requirements.
• Monitor project implementation, document progress, evaluate results, and identify and address any deviations or bottlenecks. Develop and implement monitoring, evaluation, and reporting tools to track project performance and impact.
• Coordinate timely preparation and dissemination of project reports in accordance with IOM procedures and donor requirements.

Technical Leadership & Capacity Building:

• Supervise, lead, and provide training and technical guidance to project staff, consultants, and contractors.
• Review and amend approaches to displacement data collection, analysis, and usage in disasters, working with relevant national authorities and IOM’s regional data team to improve Vanuatu’s national displacement data framework and information management system. This includes developing appropriate indicators, tools, referral processes, and an online data storage and analysis system.
• Lead the training of relevant government and non-government offices on the use of the information management system.
• Oversee the update, translation, design, and dissemination of the national Evacuation Centre Management Training Toolbox.
• Plan, develop, organize, and deliver capacity-building activities for project staff, partners, government officials, and community members on evacuation management and disaster preparedness.

Cluster Coordination & Support:

• Provide technical support to the NDMO in the Displacement and Evacuation Centre Management (DECM) Cluster, including facilitating regular cluster meetings.
• Support the DECM Cluster members and partner clusters to develop DECM Cluster Standard Operating Procedures, including strategies for extended displacement contexts, and develop and deliver training on the SOPs for national and provincial stakeholders.
• Assist NDMO to lead on the decentralization of the DECM Cluster, establishing provincial working groups and training provincial stakeholders in cluster coordination and displacement data information management processes.

Collaboration & Communication:

• Liaise and coordinate stakeholder engagement at the national and regional levels with NDMO, government entities, implementing partners, UN agencies, civil society, customary authorities, donors, and other stakeholders to ensure effective collaboration and synergy.
• Contribute to project communications and visibility, including developing awareness-raising materials, press releases, website updates, social media posts, and other relevant information-sharing products, ensuring donor visibility is regularly prioritized.

Emergency Response & Other Duties:

• During emergency response operations, assume a leadership role in supporting IOM Vanuatu’s disaster response efforts.
• Support the continuous development and adaptation of emergency response work plans, ensuring alignment with existing project plans.
• Participate in the preparation of project proposals, concept notes, and other planning documents as required under the Disaster Resilience and Climate Change Unit.
• Perform other duties as assigned.
• Undertake duty travel as required for project implementation, monitoring, and coordination.
• Participate in relevant conferences, working groups, workshops, steering committees, and other forums related to disaster risk reduction and displacement
• Participate in the preparation of project proposals, concept notes and other planning documents as required under the Disaster Resilience and Climate Change Unit.
• Perform other duties as assigned.

Education

• Master’s degree in a relevant field such as International Development, Disaster Management, Humanitarian Affairs, Social Sciences, or a related discipline.

OR

• Bachelor’s degree in the above-mentioned fields with three years of relevant professional experience.

Experience

• Experience in project management, preferably in the context of disaster risk reduction or humanitarian response.
• Experience working in humanitarian response operations, including within the cluster system.
• Experience in developing data collection tools and working with data management systems.
• Experience in liaising with governmental authorities, national/international institutions, UN agencies, and non-governmental organizations.
• Experience in donor liaison and stakeholder engagement.
• Experience in community engagement and capacity building.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.