Location:

Lilongwe, Malawi
Salary:

$20,598 - $29,742 / YEAR
Job type:

FULL_TIME
Posted:

2 months ago
Category:

Human Resources
Deadline:

25/11/2024

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the overall supervision of the Operations Manager, the Human Resources Analyst drives the compliance and efficient delivery of HR services by the unit for the full life cycle of personnel from the facilitation of recruitments, through hire and onboarding, the extension of contracts, life and organization events, and separation from service, in close cooperation with GSSC. The HR Analyst ensures that personnel receive timely responses to their queries and requests and are ably directed through UNDP self-service platforms as applicable. S/he liaises with the GSSC for the transactional processing, proactively supports services provided to agencies, funds, and programmes, and promotes a client-oriented approach to their work, nurturing good relationships and collaboration with country office and project teams as well with GSSC and headquarters. The HR Analyst is responsible for the execution of HR work in line with rules and regulations, corporate policies, and frameworks, with transparency and integrity.

Position Purpose

The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale. The HR Analyst will support development and implementation of the HR strategies and deliver CO specific solutions when requested.

Summary of Key Functions:

Implementation of HR strategies and policies
Effective HR management
Staff performance management and career development
Conduct of UN-related surveys
Facilitation of knowledge building and knowledge sharing

Duties and Responsibilities

1) Contributes to the day-to-day management of administration and implementation of HR strategies and policies, the suitable application of processes and procedures:

Ensures full compliance of HR activities with UNDP policies, procedures, and strategies, effective implementation of the internal control framework, and the proper functioning and design of the office’s HR management system and practices;
Seeks out and shares information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements and HR business processes;
Provides data for the analysis and elaboration of business process mapping and streamlining, drafts, updates, and maintains control of standard operating procedures and workflows;
Analyzes and elaborates on proposals on the strategic approach to recruitment in the office, the proper use of contractual modalities and the forecast of the personnel needs;
Develops, refines, and delivers country office onboarding and offboarding programme;
CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.

2) Provides support to effective human resources management focusing on achievement of the following results:

Provides guidance to requesting units and ensures completeness and compliance of recruitment documentation with corporate requirements;
Liaises and coordinates with relevant corporate Recruitment Teams on management of recruitment processes;
Liaises and coordinates with relevant Benefits and Entitlements teams on the management of contracts, monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations. Provides oversight of clustered services and reports to DRR- O for any cases to be escalated;
Liaises with supervisors and senior management to ensure that the timely and proactive contract management processes are in place in accordance with standard requirements;
Supports the development and management of country office positional and functional rosters;
Oversees the compliant and efficient leave management and monitoring;
Prepares reports for the cost recovery of HR services provided by UNDP to other agencies;
Promotes work/life balance, PSEA/SH and other initiatives for staff wellbeing, including those related to a safe and secure environment in the workplace;
In relation to staff security and continuity of operations, review and update the Business Continuity Plan (BCP) for the CO.

3) Ensures proper staff performance management and career development focusing on achievement of the following results:

Analyzes requirements and elaborates on the protocol for the performance appraisal process and the facilitation of the process, acting as a Secretary of Talent Management Review Group;
Actively participates in the country office learning committee as the Talent Development Manager and provides guidance and input to the development and implementation of the Unit talent development plan;
Elaborates on proposals on implementation of strategic personnel policies in line with talent and career development;
Implementation of strategic staffing policies in line with career development.

4) Ensures conduct of UN-related surveys focusing on achievement of the following results:

Participates in the organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the Operations Manager and the OMT HR WG.

5) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Provide support in the organization of trainings for operations/ programme staff on HR issues.
Synthesis of lessons learnt and best practices in HR;
Contributes to knowledge networks and communities of practice. Participates in OMT HR Working Group;
Contributes to the information channels for HR, including intranet sites, bulletins, and other communication tools.

Competencies

Core Competencies

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build and/or /maintain coalitions/partnership.
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

Functional/Technical competencies

HR – People Strategy and Planning

Human resources strategic planning: Ability to develop integrated HR strategies, governance structures, policies and procedures.

HR – Recruitment

Recruitment design and management: Knowledge of, ability to design and manage end to end recruitment processes.

Business Development

Knowledge generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

HR – Talent management: Diversity and inclusion

Ability to design and deliver diversity and inclusion approaches.
Ability to integrate diversity and inclusion considerations into the specific people and organizational strategies, policies and initiatives.
Knowledge of the theory and methods to mitigate biases and eliminate discrimination, knowledge of practical ways to increase participation of underrepresented groups in the workforce, knowledge of inclusive workplace practices and behaviors.

Business Management

Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Business Management: Customer Satisfaction / Client Management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
Ability to anticipate client’s upcoming needs and concerns.

2030 Agenda

People – Gender Mainstreaming: Knowledge of gender equality and women’s empowerment issues and ability to apply it to strategic and/or practical situations, e.g. gender-responsive recruitment.

Required Skills and Experience

Education:

Master’s degree or equivalent in Human Resources, Business Administration, Public Administration, or related field is required.
Bachelor’s degree in a relevant field with an additional two years of relevant experience will be given due consideration in lieu of the advanced university degree.

Experience:

Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in providing HR advisory services and/or managing personnel and operational systems is required;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
Experience in handling web-based management systems;
Knowledge of UN/UNDP human resources policies and guidelines is an advantage.
Experience with HR processes (re)engineering is an advantage.

Language:

Full proficiency in English and Chichewa, including excellent writing skills.

Professional Certificates:

HR certification is an advantage.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

This job has expired.