DEADLINE FOR APPLICATIONS

17 November 2024-23:59-GMT+02:00 Israel Time (Jerusalem)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANIZATIONAL CONTEXT

WFP, through its dual mandate in humanitarian and development, provides life-saving food assistance to the most vulnerable and food insecure non-refugee Palestinians and works to safeguard livelihoods, build resilience, and reconstitute food systems in vulnerable areas. WFP also lends its technical expertise to support national institutions by strengthening their capacities in responding to shocks and building an inclusive social safety net.

To further strengthen the humanitarian-development-peace nexus, WFP is providing climate-smart agricultural assets such as hydroponics and wicking beds to households to increase their calorie intake and enable them to generate income. WFP also scaled up its resilience-building activities to include greenhouses, vegetable farms, sheep, poultry, and technical and vocational trainings for youth and people with disabilities. These projects reduce people’s vulnerability to external shocks, serve as a safety net, and support livelihoods.

In response to the urgent needs of Palestine, where protracted conflict and economic stagnation have led to widespread food insecurity, WFP delivers life-saving food assistance to the most vulnerable non-refugee Palestinians in Gaza and the West Bank. To address the ongoing crisis, WFP also focuses on strengthening livelihoods through resilience-building projects such as climate-smart agriculture and vocational training. Additionally, WFP supports national institutions by enhancing their capacity to respond to shocks and build inclusive social safety nets. By extending its systems to humanitarian and development partners, WFP contributes to broader efforts within the humanitarian-development-peace nexus.

This position will be based in Gaza and reports to FMS Data Analyst / Fleet Manager / Logs Officer.

Summary of Responsibility

Under the supervision of Fleet manager, the staff member will be looping with Fuel tally clerks, fuel focal persons as well as international mechanics and collecting data as well as capturing to FMS to ensure that all the data entries are correct and captured in the system and produce reports on timely basis, maintaining records in accordance with policies / procedures and guidelines of set by WFP.

Key responsibilities:

• Enter data in FMS (Fleet Management System) or any other monitoring tools established.
• Shall perform daily reconciliation exercises of all records and transactions performed
  • Fuel Record: – date, past mileage, present mileage, QTY served, supplier, Voucher number and driver name
  • Trip record: – date, trip details such as destinations, routes, tonnage, km covered (start-end), waybill number and other details as maybe required
  • Spare parts: – date, issued parts, labour hours, opening job cards, closing job cards. Record transferred parts, received parts, purchase orders
• Daily, ensure that data validation is done to guarantee the integrity and accuracy of data Organize systematic reconciliation of records to compare theoretical figure against actual physical records on a weekly, monthly, quarterly and annual basis.
• Thoroughly check the information registered in documents for clarity and correctness in accordance with established procedures before data entry is performed.
• Preparation and check reports and ensure that reports are produced on a timely basis.
• Maintain proper filing systems and archive documents so that they may be retrieved promptly and efficiently when required.
• Liaise with ICT and ensure that regular anti-virus updates are applied to all the computers.
• Perform basic administrative functions on FMS such as regular re-indexing and take screen shots of errors that occur in the database and send these to Rome FMS support section for assistance.
• Analyse data that is produced from the systems and report any discrepancies or irregularities to immediate supervisor.
• Share experience gained with other staff members and strive towards creating good team building and harmonious atmosphere.
• Perform the duties of all subordinate staff or one level/grade up, in the event of any other staff being absent from his or her duty.
• Travel occasionally within the country as required by the Organization.
• Perform any other related task that may be assigned by immediate supervisor and or the logistics officer

Job Requirements

Education:

Completion of BA degree in Business Administration or any otherrelated functional area.

Experience:

Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Language:

Fluency in both oral and written communication in English and Arabic.

Other qualifications and skills;

• Key skills such as organization, typing, time management and computer literacy.
• Well-versed in Microsoft Excel and Data collection
• Good in writing and reporting
• Good in documentation

**Please add a table with the following details at the 1st page of your CV.

Place of Residency

Company/ Organization Name

Position Title

Date from-to

**Any application without this table may result of disqualify your application.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.