Sourcing and requesting quotations from suppliers.
Identify local service providers.
Responding to programme requests for quotation.
Analyze and evaluate that vendor’s performance in terms of quality, prices, delivery, and equipment are in conformity with the organization’s requirements.
Ensure local administrative and finance procedures are in place and followed in accordance with the IOM regulations, specific to voucher systems.
Procurement Tasks
Confirm terms of payment and delivery conditions in order to prepare Purchase Orders (PO). Prepare Pro-forma purchase orders. Ensure the appropriate level of authorization is received prior to releasing the orders.
Assist in monitoring the PO status and keep abreast of availability of goods or any changes that may affect or modify the pre-determined conditions.
Conduct tracking and reporting of service provision status.
Assist the Procurement and Logistics Officer in establishing a tracking system to account for commodities, supplies, equipment, and project’s assets in Banjul. Monitor tracking system and ensure that it is functioning properly.
Assist the Procurement and Logistics Officer in asset inventory tracking.
Assist e-filing systems as well as assist RMO and Procurement and Logistics Officer in records keeping management in relation to the projects.
Ensure regular voucher inventory and retrieval from vendors, for records and payment purposes.
Perform any other duties as may be assigned.
Be enrolled in the final academic year of a university degree programme in management studies (minimum Bachelor’s level or equivalent); or
Be enrolled in a graduate degree programme (second university degree or equivalent, or higher); or
Have graduated with a university or graduate degree and, if selected, must commence the internship within one-year of graduation.