DEADLINE FOR APPLICATIONS

27 November 2024-23:59-GMT+01:00 Central European Time (Rome)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANIZATIONAL CONTEXT

The Asset Management Unit (AMU) is part of the Infrastructure and Facilities Management Branch (MSDI) of WFP. The AMU is responsible to provide all WFP offices with the necessary policies, guidance, tools, to managed assets globally. Asset (including light and heavy vehicles, generators and pre-fabs but also ITC equipment, etc.) are essential to deliver our mandate to serve our beneficiaries. AMU is taking great strides on its new approach to responsible asset management through improved tracking, accounting, policy and guidance.

The Global Asset Service (GAS) team, part of the AMU has also been created in 2017 and is aimed at supporting WFP Country Offices with actual disposal of assets they have in excess or that are obsolete through public auctions. Since its inception, the GAS team managed to dispose assets and generate cashable savings of circa $35M, which were reinvested in Country Office operations. Considering the huge number of old and surplus assets with Country Offices, which occupies significant space in WFP warehouses and requires unnecessary efforts to manage them, it is crucial to arrange facilitated auctions. Fostering inter-agency cooperation, WFP has established a partnership with UNHCR who is providing auction sales services to other UN agencies.

One of the objectives for the GAS team is also to systematically integrate environmental considerations into our processes and work to help achieve the Sustainable Development Goals and end hunger.

This position is home-based with the expectation that the candidate has easily access to a well-connected international airport to travel.

The incumbent will be under the supervision of the Head of Global Asset Service Team or a more senior disposal officer and ultimately to the Head of Asset Management Unit within MSDI in Rome.

ACCOUNTABILITIES/RESPONSIBILITIES:

The assignment relates to the disposal of Assets, including Light Vehicles, in WFPs Country Offices through a sale by auction process. The incumbent will be expected to support with the disposal of unused and obsolete assets in the Country Offices, where and when required, as well as work in close collaboration with AMU in HQ, WFP Country Offices and Regional Bureaus, and other participating, inter-agency auction managers. In particular, he/she will be responsible for the following:

• Conducting analyses for the overall WFP/UNHCR joint planning exercise
• Organize, conduct and document the auctions (both physical or online) assigned as per plan. When deemed necessary, guidance should be proactively sought from more senior or experienced disposal officer. The following sub activities will be considered:
  • Identify the saleable assets present at Regional and Country Office level and ensure completion of all actions to prepare for the auction as per auction checklist
  • Set and agree reserve prices with the CO and UNHCR (if applicable);
  • Ensure that lots are properly defined and valued;
  • Seek specific information regarding the host Country’s laws and regulations
  • regarding the disposal of assets including any environmental issues;
  • Be present during the auctions to ensure that the auction is carried out correctly by the designated auctioneer and that WFP’s best interests are guaranteed:
  • Preparing the auction results report and following up that all monies are collected and items not sold recovered;
  • Ensure that asset management processes, including the Property Survey Board approval process as well as the correct recording of events in WFP corporate systems are timely and properly executed;
• Regularly update/report to the head of GAS team;
• Provide monthly reports of activities, including numbers and acquisition value of assets disposed of, along with revenue calculations;
• When supporting the CO with the disposal activities, further build capacity at the CO level. Proactively promote, support and contribute to the mainstreaming of other initiatives led by HQ
• Guide asset-related activities of WFP’s field operations in order to ensure asset auctions are completed in a manner that maximize revenue for WFP and new revenue generation methodologies are developed and implemented.
• Assist in the evaluation of service providers and provide advice to WFP operations on asset disposals.
• Carry-out any other duties assigned by the supervisor.

This position requires extensive travel to numerous WFP field locations – for up to 3 weeks at a time.

DELIVERABLES AT THE END OF THE CONTRACT:

• Auctions management:
  • Necessary admin documents produced and approved by relevant bodies (e.g. missions TOR approved by CD);
  • Auction report (1 per auction) detailing Gross Revenues, UNHCR and Auctioneer Fees, Fleet Center, Global Fleet, and GAS Fees by lots and by categories properly documenting auction results for the CO/RB;
  • Corporate systems updated (GEMS and FMS) after each auction;
  • Financial transactions executed by all relevant stakeholders (UNHCR and Auctioneer, Fleet Center and GAS Service).

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• University degree in Business Management, Finance or similar, or additional years of work experience in lieu of the university degree
• Member of a Chartered Institute of Auctioneers/Surveyors or similar would be a plus.

Experience:

• 3 years minimum of work experience in Business Management, Accounting or similar
• Prior experience in conducting auctions or working for an auctioneer would be desirable
• Direct experience with WFP is desirable (within Supply Chain, Admin or related).

Eligibility Criteria:

• Ability to travel up to 75% of the time;
• Selected candidate should have at least two working hours overlapping daily with HQ working hours;
• Selected candidate is expected to reside within commuting distance of a well-connected international airport.

Required Knowledge & Skills:

• Strong analytical skills and understanding of asset and fleet management;
• Strong interpersonal skills; and ability to work with people at all levels
• Proven experience with effective cross-cultural communication.
• Vendor relationship management skills;
• Proven networking and coordination skills
• Proven ability to work effectively both independently and in a remote team-based environment.
• Extensive proficiency Microsoft Office 365 (Excel / Word / Outlook / TEAMS / SharePoint)

Desired knowledge & skills

• Knowledge of WFP Corporate tools, WINGS/SAP (FI and Pl/M modules) and Fleet Management System.
• Good knowledge of accounting and budgeting;
• Strong organizational and planning skills – ability to organise work, respect deadlines and report results; risks and problems are anticipated, and mitigation efforts are put in place to ensure overall delivery of all deliverables;
• Ability to organise own work, take initiative and seek clarification when required;
• Demonstrated willingness to be flexible and adaptable to changing priorities;
• Self–motivated, extremely reliable; proven ability to make sound judgment calls;
• Proven ability to champion and promote best practice processes and procedures.

Languages:

• Spoken and written English is essential.

• Other UN language is an asset

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements