Finance and Administration Manager, USAID/ESC CBSI Tertiary Violence Prevention

Position Description

About PADF

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger—more healthy, peaceful, just, inclusive, resilient, and sustainable for current and future generations. For over 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.

Position Overview

PADF seeks a Finance and Administration (F&A) Manager for an upcoming five-year, $5-$10 million USAID/Eastern and Southern Caribbean (ESC) Caribbean Basin Security Initiative (CBSI) Tertiary Violence Prevention project. The F&A Manager will oversee overall program management and administration, provide oversight of financial and technical operations, and manage programmatic relationships. Through this role, the F&A Manager will lead financial and cost/pricing effort to support all interventions, partnerships, reporting, and programmatic activities. The F&A Manager will be tasked with ensuring the program’s successful implementation, providing project management, operational support, and strong leadership. The F&A Manager will report to the Chief of Party and will be expected to liaise with PADF HQ and country teams.

Note: Funding for this position is contingent upon USAID award.

The F&A Manager for this project should possess the following qualifications:

• Extensive Experience: Proven track record in managing large-scale, multi-country programs.
• Technical Expertise: A deep understanding of the project’s financial performance and budget; financial reports, analyses, and forecasts.
• Leadership Skills: Strong leadership and management capabilities, including experience in overseeing diverse teams and coordinating with multiple stakeholders.
• Financial Acumen: Experience in managing substantial budgets and ensuring compliance with donor requirements, including USAID-funded programs.

This position will be based in a location in the Caribbean to be determined (such as Port of Spain, Trinidad and Tobago), with travel to PADF headquarters in Washington, DC.

Essential Duties and Responsibilities

Management

• Provide ongoing analysis and monitoring of the project’s financial performance and budget; produce accurate and timely financial reports, analysis, and forecast; identify areas of budgetary concern; and reconcile project accounting and provide back-up documentation for all financial transactions with home office regularly.
• Process monthly payroll; oversee payments with appropriate local agencies in accordance with local law; and maintain logs of financial transactions.
• Monitor and disburse payments to vendors and will review all staff and consultant expense reports ensuring compliance with USAID regulations and authorized expenditures.
• Support the drafting, review, and presentation of quarterly, annual, and other donor reports in close coordination with HQ.
• Ensure project compliance with all contractual reporting and financial requirements of USAID, as well as all PADF policies and procedures.
• Collaborate closely with the Country Director, HQ program teams, and other relevant staff to ensure partner management, program administration, and reporting are conducted in a cohesive and coordinated manner.
• Ensure the implementation team’s compliance with USG and local rules and regulations.
• Monitor project progress, supervise data quality, and obtain feedback from participants, partners, and stakeholders.
• Work with HQ and local staff to ensure financial and programmatic reports to USAID effectively account for project progress and use of funds.
• Communicate and coordinate with HQ departments, consortium partners, sub-contractors, and other stakeholders as determined.
• Other duties as required.

 Competencies 

• Leadership – Provides strategic direction that strengthens team roles, risk-taking, motivation, delivering on results, and fosters mutual respect, constructive dialogue, and a positive work environment.
• Problem Resolution – Identifies needs, develops solutions with stakeholders and sees them through completion.
• Team Building – Ability to manage and influence, empower individuals and groups to strengthen internal capacities; ability to coordinate and collaborate with internal PADF stakeholders and the headquarters support departments.
• Communications – Ability to communicate effectively with program/technical staff maximizing the positive impact and fostering mutual respect, constructive dialogue, and a positive work environment; ability to communicate effectively in professional events, with media, and other public venues.

Personal Characteristics

• Results Oriented – Motivated to achieve and bring tasks to completion. Great at follow up and follow through. Demonstrates a drive and willingness to work hard, with teamwork, communication, and collaboration.
• Interpersonal Interaction – Ability to handle interpersonal relationships judiciously and empathetically.
• Demonstrated Flexibility – Ability to innovate within the framework of donor compliance requirements and adapt under unforeseen circumstances.

 Required Qualifications

• Bachelor’s Degree (BS/BA) in finance, accounting, business administration, or a related field. Master’s degree preferred.
• Minimum of five (5) years of experience with auditing, invoicing, and payroll, preferably on USAID-funded programs and within the nonprofit, humanitarian, or international development sector.
• Minimum of three (3) years in similar positions of increasing responsibility in non-profit or for-profit international development organizations. Prior senior-level experience with USG-funded programs in Latin America required.
• Experience in budget management, and compliance with financial policies and procedures. Proven command of USAID accounting procedures and regulations.
• Previous knowledge of electronic accounting systems required, with excellent computer spreadsheet/word processing skills.
• Implementation at a senior level of large USAID, State Department, and other high-profile international programs demanding attention to operational details and relations between donors, host governments, and local institutions.
• Track record of successful cooperation with host country governments and USG missions.
• Written and oral fluency in English is required.

More About PADF  

PADF is an independent 501(c)(3) nonprofit organization established by the Organization of American States (OAS) in 1962. www.padf.org

PADF’s core values. “H-E-A-R-T” = Honesty, Excellence, Accountability, Respect, and Teamwork.

Diversity. PADF is strong because we are diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. PADF does not discriminate based on ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of cultures, languages, socio-economic backgrounds, and perspectives on the world.

PADF is committed to safeguarding employees and those we serve, addressing inappropriate behavior, discrimination, and harassment. We take an intersectional approach, promote gender equality, and follow our Global Code of Conduct emphasizing our H.E.A.R.T. values. The code covers various aspects, including anti-trafficking, PSEAH (Protection against Sexual Exploitation, Abuse and Harassment), whistleblowing, and online safety.  

PADF is an Equal Opportunity Employer 

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements