A. Programme planning and coordination support 

• Assist the programme team, in providing support to implementing partners on knowledge management and programme implementation through maintaining an easy reference and friendly access to contacts and mailing lists of partners, key stakeholders, consultants, UN agencies, donor, institutions, individuals, and other contacts.

B. Financial management support

• Assist in the preparation of budget revisions based on approved work plans through Quantum Plus and monitor project budgetary commitments.
• Generate the required financial reports through PowerBI and Quantum in a timely manner;
• Check and examine various project financial reports for accuracy and consistency against approved budgets.
• Coach implementing partners on UNFPA financial rules and regulations to be followed, e-Face and on recording non-expendable items supported by UNFPA.
• Take required actions on operational and financial closure of projects in line with UNFPA policy and procedures.
• In close collaboration and guidance of the CO team, support and coordinate the HACT assurance activities (spot check, audits) and support in follow up of any required action;
• Support financial reporting to Donors, Brussels Office and Headquarters
• Provide weekly financial updates, identifying areas of overbudgets, low implementation in line with Donor project documents, annual budgets and the RRP.

C. Administrative support

• Sets up, and effectively maintain and monitors the filing system; sets up a follow up system to reduce repetitive action or filling gaps; manage online database of implementing partners; assist in archiving and maintain up-to-date electronic mailing lists.
• In accordance with the Work Plan arrange for procurement of equipment, supplies and services;
• Ensure optimal communication flows within the programme and with entire Country Office, and external counterparts, through effective use of written, verbal and electronic communication;
• Prepare information and/or briefs, summaries and background documentation required by programme staff for official missions, programme functions, seminars, conferences, events and meetings including arranging audio-visual aids as required, projector and screen, preparing power point presentations and computer-generated visuals such as graphs;
• Carry out any other relevant activities and responsibilities as assigned by the supervisor and senior management.

Qualifications and Experience 

Education: 

• Completed secondary level education (high school diploma) required.
• First level University (Bachelor’s) degree in Public/Business Administration, Finance, Commerce, Accountancy/Chartered Accountancy and related field is preferred.

Knowledge and Experience: 

• Minimum of six (6) years with secondary level education (or three (3) years with a first level university degree) of relevant experience in programme, administration, finance or office management;
• Experience with UN Agencies is an asset
• Excellent writing and communication skills with the ability to draft correspondence in a clear, accurate and concise manner;

Languages: 

Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

Required Competencies