Location: Bangkok
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed Term
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No

Application Deadline: 29 November 2024

Background/ IRC Summary

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Job Overview/Summary:

• To perform of the day-to-day accounting activities within Finance Department
• To process all bank/ cash accounting transactions for Bangkok main office and review the country program filed offices bank/ cash accounting transactions.

Major Responsibilities:

1. Processing of all Bangkok office cash and bank transactions ensuring

   – The IRC policies and donor regulations are adhered to.

   – Expenses are allowable as per specific donor regulations.

   – The charging codes for payments submitted are correct.

   – The calculations are correct. (this includes test of the mathematical accuracy of invoices, receipts and supporting documents to payments)

   – The relevant supporting documents are attached in compliance to the IRC and the donor’s policies,

   – procedures and regulations.

   – The request is approved by authorized person

   – Stamp all transactions as “PAID” once each transaction has been processed and is ready for filing.

2. Preparation of cash and bank transactions register log for Bangkok main office.
3. Preparation Bangkok offices monthly bank and cash account reconciliations.
4. Cash custodian of all Bangkok office cash on hand, perform and document weekly and month-end cash counts.
5. Ensure all vendor payments are checked for anti-Terrorist clearance according to the IRC Thailand Anti- Terrorism compliance policy.
6. Tracking expat staff utilities monthly expenses and assist with clearance of all staff receivable balances
7. Maintain financial document filing system on a daily basis ensuring all files are complete.
8. Prepare all withholding tax forms (PND1, 3 & 53) for Senior Finance Manager signature and submit to Revenue department on monthly, quarterly and annual basis
9. Assist in tracking of all Inter-country transactions to ensure timely charging the origin country.
10. Assist in tracking of all Thai tax transactions and documentations for all USG grants tax reporting including VAT reports.
11. Assist in checking the completeness and correctness of accrual transactions for BKK and other field offices.
12. Assist in checking the completeness and correctness of transactions and documentation from the field offices.
13. Provide coverage of duties in the absence of the Finance Officer as required.
14. Prepare cost allocation for Bangkok office.
15. Perform any other duties requested by supervisor.

Key Working Relationships:

Position Reports to: Senior Finance Officer

Position directly supervises: None

Indirect Reporting: Deputy Director Finance

Other Internal and/or external contacts:

Internal: Programs and Operations Departments
External: Bank, External Auditors

Job Requirements:

Education: University degree in accounting, finance, or business administration

Work Experience: At least 1 to 3 years of experience in similar position.

Demonstrated Skills and Competencies:

• Effective time management skills
• Ability to manage multiple tasks and meet regular deadlines
• Computer Literacy (Excel, Word)
• Experience with Integra system and ERP Microsoft Dimensions

Language Skills: Good English communication skills

Certificates or Licenses: N/A

Working Environment:

Based in Bangkok office, occasionally required to travel to field offices and joined with regional conference and workshop, if required.

**Standard of Professional Conduct:**The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.