About IRRI

Job Purpose

The objective of this consultancy is to provide specialized financial support services to streamline the Institute’s financial operations, ensure accuracy in financial data management, and assist with project and Institute audits.

This position will be based at the IRRI Headquarters, Los Baños, Philippines and may only be filled by permanent citizens of the Philippines..

Roles and Responsibilities

• Preparation of Sales Orders and Updating of Acknowledgment Letter (AL) monitoring file
  • Raise sales orders in the system for grants, service units, and hosting agreements.
  • Regularly update the acknowledgement letter monitoring file to ensure accurate and up-to-date information.
• Cash Flow Management
  • Update the monthly cash flow schedule by identifying the estimated inflows and outflows based on available information such as grant payment schedules, scheduled partner payments, etc.
• Recording of Chargebacks
  • Coordinate with the service units and prepare the monthly uploaders for chargeback.
• Recording of Project Reconciling Items
  • In coordination with the project accountants, prepare uploaders for project reconciling items to facilitate accurate project cost tracking and timely recording of adjustments.
• Partner Payments and Updating of PLA Master File
  • Process and verify partner payments in compliance with the Letter of Agreement.
  • Upload the payment details and update the related information in the PLA Master File.
• BUS and Task ID Creation
  • Prepare requests for BUS/Task IDs, in coordination with the service units and accountants in charge.
• Document Collation for Project and Donor Audits
  • Gather and organize necessary documents to support project and institute audits.
  • Assist the project accountant in the preparation of schedules needed in the project audit.
• Budget Realignment and FTE Uploading
  • Upload budget realignment data and FTE (Full-Time Equivalent) per AIC (Accountant in Charge) cleared funding, maintaining alignment with organizational financial structures.
• Scholars Costing and Entry Preparation
  • Prepare costing entries for scholars and update related financial records to support program activities.
• Personal Account Entries (BIF Uploader)
  • Record personal account entries using the BIF uploader, ensuring accuracy and reflecting timely individual account information.

Qualifications

• Bachelor’s degree in accounting or any related field
• CPA, with a least one-year experience in accounting, auditing, financial management, budgeting, or related field

Skills Required

Mandatory

• Has knowledge of accounting systems, bookkeeping and financial reporting
• Ability to communicate professionally, positively, and effectively with a variety of individuals integral to the position
• Ability to quickly learn and grasp the implications of financial terms and conditions
• Attention to detail and ability to work with confidential information
• Can work with minimal supervision
• Proficient in using MS Office and has relevant experience in computerized financial systems and flexibility to adapt new software applications

IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances.

Join our team and be part of our story!

Please note that only shortlisted candidates will be contacted.
This position will remain open until filled.