Logistics Management Officer (Mail and Messenger Services)

Job Vacancy | Thursday, November 21, 2024

Join Our Mission to Foster Prosperity in Asia
Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship
The position of Logistics Management Officer (Mail and Messenger Services) is assigned under the Institutional Services Division (CSIS) within the Corporate Services Department (CSD). You will be based at our Headquarters in Manila, Philippines.

You will report to the designated International Staff and may oversee Administrative Staff.

Your Role
As a Logistics Management Officer (Mail and Messenger Services), you will manage the personnel and operations of the Mail and Messenger Services in the Logistics Management Unit in an organized and cost-effective manner; oversee budget preparation and controls; manage procurement and service provider contract administration; review and recommend process improvements; and prepare reports and provide management support to the Unit Head, Logistics Management.

You will:

• Oversee the efficient operations of ADB Mail and Messenger Services by providing technical guidance for the dispatch and delivery of official documents and parcels/freight.
• Oversee the internal and external messenger service operations and ensure the number of deployed contracted personnel with the necessary experience.
• Guide Mail and Messenger Services staff and provide training, contribute to the performance evaluation of service area staff, and assess overtime requirements.
• Manage service provider contracts and contractor personnel assignments; oversee procurement and contract administration requirements; prepare Work Performance Statements, Service Level Agreements; negotiate postal and courier/freight rates; review and monitor the performance of service providers and ensure compliance with contract provisions.
• Manage the postage/freight and messenger services budgets, produce annual budget submissions, conduct periodic analysis of utilization and forecasts, ensure cost-effective use of allocated budget resources, and ensure the accuracy of all statements of accounts and expenditures.
• Contribute substantially to strategic review and planning of Mail and Messenger Services through the review of ADB policies, procedures, and guidelines; identification of alternative and economical modes of dispatching/delivering documents and parcels; initiate and implement cost cutting programs; adopt new technologies/systems; and research industry best practices.
• Prepare statistical reports, complete operational reviews and meet all required reporting deadlines, and monitor and update the Mail and Messenger services website.
• Perform other duties as assigned and reflected in the incumbents workplan.

Qualifications

You will need:

• Bachelor’s degree in business administration or related fields, preferably with additional professional training.
• At least 8 years of experience as an operations manager or supervisor, preferably in the logistics industry.
• Knowledge of a policies, guidelines, and procedures for logistics operations in an international institution or company.
• Analytical skills in operations including procurement, contract management, and budget control.
• Familiarity with several methods of postal classification and other shipping modalities.
• Working knowledge of an international institution or standard IT applications.
• Management experience with supervisory skills.
• Excellent written and verbal communication skills in English.
• Please refer to the link for ADB Competency Framework for National Staff Level 2.

Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan

Additional Information
ADB will be rolling-out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept the possibility of such changes resulting from the new job grading structure.

About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

Stay up to date Subscribe to our newsletter and get the latest issues, news, events, jobs and data in your e-mail inbox.