Org. Setting and Reporting

This position is located in Contingent Owned Equipment (COE) Unit of the Mission Support Centre (MSC) within United Nations Mission in South Sudan (UNMISS). The COE Officer will be based in Juba and reports to the Chief COE Unit and Chief MSC

Responsibilities

Within delegated authority and under the supervision of the Chief COE Unit, who is responsible for a detailed implementation and management in the field of Memorandum of Understanding (MOU) between the United Nations and Troop Contributing Countries/Police Contributing Countries (TCC/PCC), contributing formed military or police units to the mission, the COE Officer performs the following duties: • Primary point of contact of contingent’s representatives on COE (Contingent Owned Equipment) / MOU (Memorandum of Understanding) issues. • Plan and supervise Arrivals, Operational Readiness, Repatriations and other periodic inspections of formed military and police units to verify by physical inspection that, the TCC/PCC and the United Nations follow their agreed responsibilities as detailed in MOU. • Brief TCC/PCCs on the requirement of the COE Manual in terms of COE and responsibilities for self-sustainment. • Assist the Chief COE to manage, coordinate and supervise the work of the COE Unit or COE Verification Inspection Teams to ensure effective and timely conduct of inspections. • Plan mission wide schedule of verification inspections and brief TCC/PCC on preparations required and the procedures to follow. • Brief inspection teams on their duties and responsibilities appertaining to the inspection and receive from them the necessary inputs for preparation of the Verification Inspection Reports. • Maintain up-to-date details of major equipment and minor self-sustainment equipment in eCOE data base. • Ensure that incoming units on rotation are fully briefed on the COE system on arrival and are aware of their responsibilities as above. • Administer the daily operations of COE Unit or inspection teams. • Report any lost or damage to COE that could be subject to reimbursement by the UN. • Oversee all UN assets and services which has been provided to the units which should be self-sustained. • Maintain up to date organization charts on units detailing their organization by sub-units and deployment locations of their vehicles, other major and minor equipment including crew served armaments. • Draft inspection verification reports (VRs), accompanying covering notes, major equipment details, other associated documents, and other reports, and obtain the necessary signatures from the appropriate authorities. • Prepare briefing documents, Advisory Committee on Administrative and Budgetary Questions (ACABQ)/audit responses, budget preparation, and any other documentation. • Maintain within eCOE data bases inventories of COE held by all assigned formed units, identify in consultation with contingent commanders, and other appropriate mission and UNHQ staff, major equipment and self-sustainment deficiencies and surpluses as compared to MOU requirements and recommend corrective actions to meet agreed MOU or Mission operational requirements. • Serve as member of and secretary to the mission COE /MOU Management Review Board. • Compile all issues observed during regular inspections for which the mission is responsible and submit report to the Chief MSC for coordination of required actions with Service Delivery and Supply Chain Management pillars. • Archive records and documents according to the Mission Archives Plan. • Perform other duties as required.

Competencies

Professionalism: Demonstrates use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High School Diploma or equivalent is required.

Job – Specific Qualification

Certification in eCOE management is desirable. Certification/diploma or other supplemental academic/military qualifications or training is desirable. Training in a logistics related discipline, i.e. transport, engineering, operations management, supply chain management or other relevant field is desirable.

Work Experience

At least ten (10) years of progressively responsible professional and supervisory level experience in the management of national or international military/police logistics support operations is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess at least a first level University degree. Minimum of five years’ experience in COE/MOU Management field is required. Experience in providing logistics and supply chain support services in a complex, volatile, conflict or post-conflict environment is desirable. Experience of the current COE/MOU system and procedures related to the implementation and management in the field of MOU at Mission Level is desirable. Experience in International Military or UN peacekeeping operations is desirable. Proven experience in managing COE database is required. Proven experience in drafting Standard Operating Procedures is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English, (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.