Under Output 2, the provision of basic services through the construction/rehabilitation of community infrastructure is one of the programme focuses of the integrated public and community projects, such as school and health facilities, water wells/systems, housing units, and shops/markets, among others.  It is considered vital that the NE Sub-Office has a highly qualified technical team for implementing engineering work with sound quality and international standards, ensuring successful implementation of construction or rehabilitation of community infrastructures in Borno, Adamawa, and Yobe (BAY) states in North-East Nigeria. To this end, UNDP is seeking to fill two positions of civil engineers for the RSF projects in NE.

1. Provide technical infrastructure needs assessment in the JAP locations and targeted areas. This includes prepare designs and drawings , presentations ,cost estimates and provide assessment report .
2. Prepare and manage the preparation of the technical documents of the planned projects including Scope of Work, drawings, specifications and work closely with the quantity surveyors to prepare the Bill of Quantities and cost estimates.
3. Provide technical support for smooth procurement and project implementation process of basic infrastructure projects, including support to ensure quality and technical soundness of the BOQ and specifications of infrastructure projects.
4. Manage the civil works contracts and supervise the contract implementation to ensure the quality of civil works and technical supervision at the project sites.

Specific Functions/Results expected:

The Civil Engineer shall be responsible for the following detailed tasks and activities towards achieving key functions

1. Provide technical infrastructure needs assessment in the UNDP Civil works locations and targeted areas. This includes preparing drawings, presentations, cost estimates and assessment reports.:

• Conduct the site visits to assess infrastructure facility needs and design the facility with a build-back better approaches;
• Support the assessment of the project activities of the targeted sites in BAY states;
•  Provide technical inputs to strengthen alignment and complementarity of UNDP’s support with government policies and plans;
• Provide cost estimate of the civil works intervention for budget planning.

• Prepare high-quality Scope of Work (SoW) including the description of the project, location, requirements, timelines and duration, milestone payments, health and safety requirements, staff requirements and qualifications, the experience of the contractors, etc;
• Prepare high-quality engineering designs and drawings for the proposed infrastructures;
• Prepare the specification of all elements of the project;
• Certify designs of the facilities that are submitted by the respective authorities for civil works in BAY states;
• Work with the quantity surveyor to prepare the Bill of Quantities;
• Certify the Bills of Quantities (BoQs) prepared and submitted by the respective authorities and departments of national counterparts;
• Verify the BoQs before initiating the procurement process.

3. Provide technical and civil engineering advice and support for smooth procurement and project implementation process of basic infrastructure projects, including support to ensure the quality and technical soundness of the BOQ and specifications of infrastructure projects:

• Submit all technical documents to the procurement unit for processing;
• Work closely with the procurement unit and support in advertising the civil works procurement cases;
• Support technical evaluation process and provide advice on any procurement-related issues;
• Support pre-bid meetings and bidder clarifications;
• Support the project teams in the NE Sub-Office in verifying the Variation Orders (VO) (if required);
• Verify the progress of civil work payment requests submitted by the contractors before proceeding with disbursements of payments;
• Assist UNDP as an expert witness in litigation arising from the development or construction of the project and in bearings before various approving and regulatory agencies.

4. Manage the civil works contracts and supervise the contract implementation to ensure the quality of civil works and technical supervision at the project sites:

• Support the implementation of construction/rehabilitation of infrastructure facilities, where required, and advise on project contracting requirements;
• Provide civil works project management through planning, execution, monitoring and evaluation and closing out the projects;
• Monitor day-to-day progress of infrastructure project activities and follow up and oversee the rehabilitation of civil, electrical, and mechanical works at site preparation and execution of the Works against the provided approved sketch and bill of quantities within the set time frame;
• Develop and design interventions based on accurate information and risk analysis on the ground and utilizing lessons learned from the activities in consultation and coordination with respective supervisors;
• Conduct construction inspection including inspection of materials, and equipment to be installed meeting the UNDP Contract specifications and standards;
• Manage communication and reporting between the civil works contractor and UNDP;
• Ensure that the Contractor maintains safety on the site and clean the site after completing rehabilitation work;
• Check and verify the milestone payments as per the progress of the work;
• Prepare variation orders if required;
• Ensuring proper close-out of projects (site cleaning, payment of wages etc) by contractors before demobilization;
• Carry out other tasks assigned by the UNDP Senior Civil Engineer when required.

5. Facilitate knowledge and capacity building, knowledge sharing and advocacy relevant to the assigned thematic area(s)

• Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners;
• Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues;
• Promote advocacy on development trends and opportunities to collaborate in coordination with the project partners, stakeholders, and UNDP communications staff.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Civil Engineer will be under the guidance and direct supervision of the Senior Civil Engineer in close collaboration with the Project teams in NE Sub-Office.

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies 

Business Development

• Knowledge Facilitation
  • Ability to animate individuals and communities of contributors to participate and share, particularly externally.

Business Management: 

• Project Management
  • Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
• Partnership Management
  • Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
• Communication
  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels.
• Monitoring
  • Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.

Business Direction & Strategy: 

• System Thinking
  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Procurement: 

• Contract Management
  • Procurement.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements