Responsibilities:

Within delegated authority, the Finance & Budget Officer will be responsible for the following duties: Medium-term plan: • Reviews, analyses and finalizes the preparation of the medium-term plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies. • Provides substantive support to relevant intergovernmental and expert bodies in their review of the medium-term plan and its revisions; assists in securing approval from the General Assembly. • Ensures legislative mandates are accurately translated into programme budgets. Budget preparation: • Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from DOS and all its client entities, including programmatic aspects. • Provides support to managers with respect to the elaboration of resource requirements for budget submissions. • Provides substantive support related to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly. Budget administration: • Issues allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. • Monitors budget implementation and determines/recommends reallocation of funds when necessary. • Monitors expenditures to ensure that they remain within authorized levels. • Reviews requisitions for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds. • Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. • Prepares relevant documentation with respect to budget performance submissions. • Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. • Provides substantive support related to intergovernmental and legislative bodies. General: • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures; • Monitors and supervises the work of subordinate staff as required; • Manages activities and funding related to training, learning and development, including strategic priority setting, budgeting, implementation and reporting to the General Assembly, in coordination with DMSPC and other partners. • Coordinates with programme managers the creation of learning plans in alignment with UN learning strategies and budgetary priorities. • Performs other related duties, as assigned.

Competencies:

• Professionalism: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education:

Advanced university degree (Master’s degree or equivalent degree) in business administration, finance or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification: Not available.

Work Experience:

Five years of Progressively responsible experience in finance, administration, budget, business administration or related area is required. Experience in budget formulation and financial management is required. Experience in supporting senior management in presenting and defending budget proposals to intergovernmental bodies is required. Experience with managing training resources related to upgrading of skills is required. Experience in trust funds management is desirable. Experience in SAP-based ERP systems or equivalent ERP finance modules is desirable. Experience working in the United Nations or similar international organization with multiple clients is desirable.

Languages:

English and French are the working languages of the UN Secretariat. For this post, fluency in English is required. Knowledge of another official United Nations language is desirable.