DEADLINE FOR APPLICATIONS

9 December 2024-23:59-GMT+02:00 Israel Time (Jerusalem)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Logistics Fund Management Assistant

TYPE OF CONTRACT/LEVEL: SC-5

UNIT/DIVISION: Logistics Cluster

DUTY STATION (City, Country): Palestine, Jerusalem

DURATION: 12 months (Renewable)

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The escalation of the conflict, which began on 7 October in Gaza, has resulted in the cessation of electricity, food, water, and fuel supplies, as well as restricted access to and movement within Gaza. This has caused a significant worsening of the humanitarian crisis and a large-scale displacement of the 2.2 million population within Gaza. Due to the magnitude of the humanitarian crisis, the significant impact on the supply chain, and the access challenges to and inside Gaza, humanitarian organizations face significant logistics challenges for the delivery of relief supplies and life-saving cargo.

As the lead agency of the Logistics Cluster, WFP will support UNRWA and the Jordan Hashemite Charity Organization in delivering assistance on behalf of the humanitarian community through the Logistics Cluster in Palestine and a coordination cell established in Jordan. This will include the provision of equipment, services, and expertise to augment the logistics capabilities of the service-providing organisations.

The logistics fund management assistant SC5 position is based in Jerusalem in support to the Gaza operation, he/she works under the direct supervision of the Logistics Cluster’s Egypt Coordinator and work/interact with other team members across the different corridors in Egypt and Jordan

ACCOUNTABILITIES/RESPONSIBILITIES:

1) Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food and non-food assistance to beneficiaries.

2) Create and maintain Purchase Orders (PO) in WFP’s Information Network and Global System (WINGS) using the correct budget codes, vendor details, quantities, contract rates and contract terms.

3) Follow up on open items (POs) and coordinate with the relevant stakeholders to close unnecessary items.

4) Perform daily closing and balancing payments of receipts.

5) Manage and coordinate a full range of documentation processing for execution of logistics cluster operations (e.g. customs clearance, invoice verification), take appropriate actions to address issues and recommend improvements in process.

6) Support data reconciliation in country office and corporate systems to determine validity, ensure accuracy, and make follow-ups accordingly, supporting informed decision-making.

7) Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, vendor performance), and ensure information accuracy in corporate systems in support of informed decision-making.

8) Ensure proper filing of invoices, contracts and correspondences related to Logistics funds management.

9) Respond to a variety of technical queries/requests for support, following standard processes and obtaining guidance as required to ensure timely and accurate resolution of all enquiries with a high standard of client service mindset.

10) Liaise with internal and a limited number of external stakeholders to support efficient invoice processing. Ensure proper Fund management reporting with weekly expenditure reports and monthly overall funding status.

11) Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

12) Perform other duties as required by the supervisor.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Completion of secondary school education. A post-secondary certificate in the

related functional area is desirable.

Experience:

Minimum 5 years of experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. Experience analysing data and drafting reports.

Languages:

Fluency in both oral and written communication in English and Arabic.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements