Org. Setting and Reporting

This position is located in the Advisory Board on Compensation Claims (ABCC) and United Nations Claims Board (UNCB) Secretariat Section of the Financial Risk Management Service, in the Finance Division of the Office of Programme Planning, Finance and Budget (OPPFB) in the Department of Management Strategy, Policy and Compliance (DMSPC). The Section is mainly tasked with supporting the ABCC and UNCB Secretariat with the adjudication of individual claims for compensation submitted under the Appendix “D” to the Staff Rules and the Administrative Instruction ST/AI/149/Rev.4. The Administrative Officer reports to the Finance Officer/ Secretary of the Advisory Board on Compensation Claims (ABCC). The Administrative Officer will focus on ensuring the appropriate triaging of claims submitted under the provisions of Appendix “D” to the Staff Rules and will support the presentation of cases to the Advisory Board on Compensation Claims and the United Nations Claims Board (ABCC).

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties: • Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to settle approved claims with respect to death, injury , disability and loss of personal effects. • Monitors and reviews the work programme and budget estimates including expenditures in Umoja for all ABCC Compensation including maintaining funding for the unit, setting up allotments and creating fund commitments under project structure for ABCC. • Defines requirements and work with systems units with respect to improving reporting systems to facilitate accurate reporting related to claims; ensures adequate documentation of cases. • Develops procedures and implements same to ensure claims processes are streamlined and response times are improved and that accounting and financial management controls are consistent with UN policy and practice; contributes to updates of the regulatory framework governing the administration of compensation claims.. • Provides guidance on financial administration and management information issues and practices to colleagues. • Provides guidance and leadership to more junior staff. General Administration • Sets up meetings of Advisory Board on Compensation Claims and the United Nations Claims Board (ABCC), builds case files for meetings of the ABCC and documents results of consideration of claims. • Considers other compensation claims and ensures payments are authorized in accordance with the Administrative Instruction that governs compensation for loss or damage to personal effects attributable to service. • Oversees work related to billing and receipt of income from other United Nations system organizations participating in the programme. • Oversees the processing of approved compensation payments and the identification of office technology needs and software and systems, coordinating enhancements relating to the administration of claims as necessary;. • Collects and analyses data to identify trends or patterns and provide relevant actuarial and statistical information and analyzes results through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting with respect to death, injury , disability and loss of personal effects claims and benefits compensated; and calculates benefits and coordinates payment of compensation.. • Performs other related work as required.

Competencies

• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluate skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management, law or related field is required. Experience in preparing concise briefing notes and presenting on complex and sensitive matters to senior management or executive boards is required. Experience in analysing and interpreting complex cases (such as related to personnel, insurance, etc.) and applying professional judgement to provide advice based on applicable policies is required. Experience in interpreting and applying UN or any similar large scale international organization’s staff entitlements relating to death, injury, disability and loss of personnel effects is desirable. Experience in the UN system or comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This post is financed by extra-budgetary funds. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. Appointment or assignment against this position is for an initial period of one year. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.