Open to Internal and External Candidates

Reference No. : SVN/2024/072
Position Title : Project Associate (LMI)
Duty Station : Jakarta
Organization Unit : Labour Mobility and Social Inclusion
Classification : G-5
Type of Appointment : Special Short-Term Contract
Report to : National Project Officer
Estimated Start Date : As soon as possible
Closing Date : 12 December 2024

Context:

Established in 1951, IOM is a related organization of the United Nations, and as the leading UN agency in the field of migration, IOM works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.

Operational in Indonesia for more than 40 years, IOM Indonesia is working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking (CT), Labour Mobility and Social Inclusion (LMI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Governance, and Resettlement and Voluntary Returns.

IOM’s Labour Mobility and Social Inclusion (LMI) programme looks at building the capacity in labour migration management by offering policy and technical advise to national governments, civil society organizations, and the private sector; supporting the development of policies, legislation, and administrative structures that promote efficient, effective and transparent labour migration flows; assisting governments to promote and facilitate safe, fair and ethical labour migration practices to their nationals, employers, and private sector recruitment/placement agencies of migrant workers, including through pre-employment, pre-departure training and embarkation preparedness, human rights due diligence, and enhancing migrant workers’ access to grievance reporting mechanism and remediation; generating evidences to support well managed labour migration policies.

Under the direct supervision of the National Project Officer, the Project Associate will support the conceptualization, coordination, and implementation of related IOM Indonesia’s project activities across labour migration, aiming at strengthening the capacity of government partners and counterparts at the national, sub-national level, civil society organizations, private sector, communities, international/national organizations.

Responsibilities and Accountabilities

1. Provide support to the National Project Officer (NPO) in the daily operational coordination, implementation, and monitoring of project activities.
2. Support the implementation of project plans timeframes and cross cutting issues related to the project.
3. Participate in the development  and contextualization of information, education, and communication materials on safe and regular migration for Indonesian migrant workers and wider public. This includes coordinating with stakeholders the delivery, and monitoring of this materials.
4. Support the  administrative and logistical aspects of training efforts for private recruitment agencies of Indonesian migrant workers, national and sub-national government and non-government agencies, as well as communities of migrant workers and their families.
5. Assist in coordinating research initiatives related to labour migration and labour mobility. This includes compiling, summarizing, analysing, and presenting information and data on specific project topics.
6. In coordination with the NPO and Project Administrative team, prepare estimated budgets for project tasks, monitor the budget and the timely submission of expenditure, obtain necessary approval and update budget related information.
7. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions, etc.
8. Draft status reports, correspondence and documentation related to project issues, including reports, briefing notes and presentation.
9. Support to maintain coordination and relationships with relevant government and nongovernment labour migration stakeholders at national and sub-national levels to facilitate the continued support and engagement across the projects.
10. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions.
11. Assist in monitoring the activities of implementing partners and consultants and report non-compliances to the supervisor.
12. Provides guidance/training and intake support to new/junior staff.
13. Perform other related duties as assigned.

EDUCATION

Languages 

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.  Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances. IOM applies local United Nations Salary Scale.

Please submit your application online by clicking “Apply” button above. Please attach the Resume and Cover letter in your application. The deadline for applications is 12 December 2024. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.

Only applicant who meets the above qualification will be considered

For further information and other job postings, you are welcome to visit our website: IOM Indonesia Careers 

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements