Under the general supervision of the National Central Accounting Officer and the direct supervision of the General Accounting Supervisor, the successful candidate will be responsible and accountable primarily in recording, monitoring and preparing financial management report related to Revenue and Accounts Receivable.

Recording of Revenue, Accounts Receivable and Other Transactions (Global) 

1. Facilitate and analyze revenue accrual and accounts receivable (AR) setup for:

• submitted payment request and invoice to the donors
• projects with funding agreement due upon signature
• amounts due on PCA (Project Clearing Account) projects based on quarterly PDR (Project Delivery Report) upload
• Member States’ assessed contributions

2. Facilitate and analyze revenue accrual for received funds for:

• projects under US Government Payment Management System (PMS-drawdowns)
• projects with no issued payment request or invoice
• partial receipts of accrued revenue

3. Monitor timely recording, clearing and coordination of Down Payment from Customers. Coordinate or follow-up with Offices , Treasury, Project ID and PIU (Project Information Unit) on the project code or relevant issues noted on a timely basis.

4. Facilitate and analyze request on following; and record adjustment appropriately:

• return of excess funds and interest
• project fund transfers
• adjustment to receivables
• general ledger adjustment for foreign currency differences and bank charges
• other bookings for sale of publication and project opening balance

5. Facilitate and analyze request on in-kind contributions:

• ensure completeness of supporting documents
• verify the details of request with the relevant supporting documents
• ensure timely and accurate recording
• respond to queries on in-kind contributions
• monitor postings in in-kind WBS and coordinate adjustments on incorrect postings

6. Facilitate and analyze UN 1% Levy transactions processing:

• ensure completeness of supporting documents
• verify the details with the signed agreements and other supporting documents
• ensure accurate and timely recording of levy transactions
• monitor the collections as basis of setting up accounts payable for UN Trustfund on a quarterly basis
• update UN 1% Levy monitoring report accordingly
• prepare UN 1% Levy report quarterly for submission to FAD
• respond to queries on UN 1% Levy

7. Respond to queries and investigate issues raised by Offices, HQ and other departments/units including but not limited to:

• revenue policies and procedures
• accounts receivable and revenue balances
• revenue entries

8. Maintain a secure and organized filing system for all entries.

9. Employ internal controls relating to propriety of revenue, receivables and other related accounts. Recommend/adopt improvements as needed.

10. Manage and monitor the Revenue mailbox and FinCoorP CAS-Revenue tickets for payment request / invoice issued to donors, incoming funds, and other requests from HQ and Offices worldwide

Monitoring of Accounts Receivable

• Generate monthly AR aging report and prepare AR follow-up monitoring sheet.
• Coordinate and follow up with Project Managers and Finance contacts on long outstanding AR and update status in the monitoring sheet.
• Investigate any high risks receivables relating to deficit and ineligible costs and coordinate with Finance and Accounting Division (FAD).
• Monitor and clear all the customer accounts on a timely basis.

Preparation of Schedules for the Financial Management Report (FMR) and Other Reports (Global) 

• Draft Quarterly FMR Schedule 5 –Unidentified Deposits in Customer downpayments.
• Prepare Customer downpayments monitoring report monthly and as requested during year-end closing.
• Assist in FMR and other reports preparation.

Others Responsibilities

• Support during audits (internal and external) on preparation of schedules and help resolve queries on revenue and accounts receivable areas.
• Prepare the business specifications/requirements; and perform testing procedures during development stage for automation of financial reports and procedures in view of streamlining the business process related to revenue and accounts receivables.
• Making recommendations to FAD, Regional Accounting Support and / or Regional and Country Offices on both procedural and policy improvements and efficiencies in accounting and finance area with a view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
• Provide accounting support to Pension Administration team with the monthly upload of UNJSPF accounts.
• Assist in review and reconciliation for UNJSPF Year-end audit.
• Conduct mid-month and month-end bank reconciliations of HQ bank accounts to ensure that bank ledger balance agrees with bank balances. Coordinate reconciling items to Manila and Geneva Treasury and ensures validity of deposit in transits and outstanding disbursements reported for the month.
• Perform other accounting functions as may be required.

Qualifications

Education

• University degree in Finance, Accounting or a related field from an accredited academic institution, with three years of relevant professional experience in Accounting or Finance; or
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience.
• Certified Public Accountant (CPA) or equivalent is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in the field of Finance and Accounting.

Skills

• Sound knowledge of accounting systems such as SAP or ORACLE, plus generally accepted accounting principles and internal controls;
• Computer literacy including proficiency in MS Office applications;
• Good analytical and problem-solving skills;
• Experience in audit an advantage.

Languages

• For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements