Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In accordance with the UN Women Strategic Plan, UN Women UN Women Regional Office for Asia, and the Pacific (ROAP) works to advance social, economic, and political rights of women and girls, including the right to live free of all forms of violence. Ending violence against women is a priority area in UN Women’s strategic plan.

UN Women’s focus on Gender-Based Violence Prevention in Southeast Asia

Violence against women (VAW) is one of the most widespread violations of human rights worldwide, globally affecting around one in three women in her lifetime. Regional evidence suggests that a similar rate applies in the Asia-Pacific region, with wide ranging differences in specific contexts and populations. VAW is a human rights violation resulting in immediate and long-term physical, sexual, economic, and mental health consequences for the survivors. The impacts of VAW goes beyond survivors affecting families, communities, and countries. However, research suggests that VAW is preventable. Elimination of VAW requires a holistic approach focusing on both response to and prevention of VAW at different levels from individual, community, institution, societal and governmental levels.

The work of Ending Violence against Women (EVAW) Section within UN Women’s ROAP maintains a comprehensive approach to ending violence against women. This includes gender transformative approaches to building environments and institutions that do not accept violence, that support gender equality, and that hold perpetrators of violence accountable. The approaches of the EVAW section focus on evidence and practice-based knowledge production and dissemination, informing legislation and policies, prevention and social norms change, ensuring quality essential services for survivors, creating safe public spaces in different settings, and supporting women’s rights organizations and movements to end violence against women.

UN Women has partnered with the Australia Department of Foreign Affairs and Trade (DFAT) and the United Nations Population Fund (UNFPA) to co-design the In accordance with the UN Women Strategic Plan, UN Women UN Women Regional Office for Asia, and the Pacific (ROAP) works to advance social, economic, and political rights of women and girls, including the right to live free of all forms of violence. Ending violence against women is a priority area in UN Women’s strategic plan.

UN Women’s focus on Gender-Based Violence Prevention in Southeast Asia

Violence against women (VAW) is one of the most widespread violations of human rights worldwide, globally affecting around one in three women in her lifetime. Regional evidence suggests that a similar rate applies in the Asia-Pacific region, with wide ranging differences in specific contexts and populations. VAW is a human rights violation resulting in immediate and long-term physical, sexual, economic, and mental health consequences for the survivors. The impacts of VAW goes beyond survivors affecting families, communities, and countries. However, research suggests that VAW is preventable. Elimination of VAW requires a holistic approach focusing on both response to and prevention of VAW at different levels from individual, community, institution, societal and governmental levels.

The work of Ending Violence against Women (EVAW) Section within UN Women’s ROAP maintains a comprehensive approach to ending violence against women. This includes gender transformative approaches to building environments and institutions that do not accept violence, that support gender equality, and that hold perpetrators of violence accountable. The approaches of the EVAW section focus on evidence and practice-based knowledge production and dissemination, informing legislation and policies, prevention and social norms change, ensuring quality essential services for survivors, creating safe public spaces in different settings, and supporting women’s rights organizations and movements to end violence against women.

UN Women has partnered with the Australia Department of Foreign Affairs and Trade (DFAT) and the United Nations Population Fund (UNFPA) to co-design the Southeast Asia Gender-based Violence Prevention Platform (the ‘Prevention Platform’). To support the aims of the Prevention Platform, UN Women and UNFPA are implementing a UN Joint Programme which will support policy advocacy, knowledge and skills building, and stakeholder engagement on prevention of violence against women in Southeast Asia, especially with policymakers. UN Women is the Convening Agent and a participating UN agency, where it leads and coordinates the substantive aspects of the programme and implements activities. This role supports UN Women to implement, monitor and report its actions under the Joint Programme.

Based in the UN Women Regional Office for Asia and the Pacific, the Programme Associate will work under the supervision and guidance of the Regional Coordination Specialist on Gender-Based Violence (GBV) Prevention in Southeast Asia. The incumbent will contribute to financial management and programme implementation including providing necessary operational, administrative, procurement, and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Regional Office, Country Offices and UN Women HQs as required for resolving finance-related issues and exchange of information.  They will also coordinate with UNFPA, DFAT and the Prevention Platform team. (the ‘Prevention Platform’). To support the aims of the Prevention Platform, UN Women and UNFPA are implementing a UN Joint Programme which will support policy advocacy, knowledge and skills building, and stakeholder engagement on prevention of violence against women in Southeast Asia, especially with policymakers. UN Women is the Convening Agent and a participating UN agency, where it leads and coordinates the substantive aspects of the programme and implements activities. This role supports UN Women to implement, monitor and report its actions under the Joint Programme.

Based in the UN Women Regional Office for Asia and the Pacific, the Programme Associate will work under the supervision and guidance of the Regional Coordination Specialist on Gender-Based Violence (GBV) Prevention in Southeast Asia. The incumbent will contribute to financial management and programme implementation including providing necessary operational, administrative, procurement, and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Regional Office, Country Offices and UN Women HQs as required for resolving finance-related issues and exchange of information.  They will also coordinate with UNFPA, DFAT and the Prevention Platform team.
Key Functions and Accountabilities:

1.    Provide administrative and logistical support to the formulation and management of programmes:
•     Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
•     Provide technical guidance on routine delivery and reporting of programme supported activities and finances;
•     Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
•     Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches, and position papers.

2.    Provide administrative support to the financial management of the Programme Unit:
•     Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
•     Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
•     Review financial reports; prepare non-PO vouchers for development projects;
•     Process payment for consultants;
•     Maintain internal expenditures control system;
•     Create requisitions in Quantum system for development projects; register good receipts in Quantum system;
•     Assist in the preparation and follow up of cost-recovery bills in Quantum system;

3.    Provide administrative support to the Programme Unit:
•     Undertake all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions;
•     Make travel arrangements for the Programme Team, including travel requisitions and claims;
•     Prepare public information materials and briefing packets;
•     Assemble briefing materials and prepare power-point and other presentations;
•     Provide guidance and training to Programme Assistants as needed.

4.    Provide administrative support to Resource Mobilization:
•     Prepare cost-sharing and other agreements; follow up on contributions within the RO resource mobilization efforts;
•     Organize, compile and process information from donors, RO, and programme team, as inputs to various databases and documents.

5.    Facilitate knowledge building and knowledge sharing:
•     Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
•     Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

6.    The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities:

There is no supervisory role.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

•     Good knowledge of programme management;
•     Ability to administer and execute administrative processes and transactions;
•     Ability to create, edit and present information in clear and presentable formats;
•     Ability to manage data, documents, correspondence and reports information and workflow;
•     Strong financial and budgeting skills;
•     Strong IT skills.
Recruitment Qualifications

Education and certification:

•     Completion of secondary education is required.
•     A bachelor’s degree in business or public administration is an asset.

Experience:

•     At least 6 years of progressively responsible experience in administration or programme management/support;
•     Experience in working in a computer environment using multiple office software packages is required;
•     Experience in supporting a team is required;
•     Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirableว
•     Experience in financial management is desirable;
•     Proficiency in procurement processes including coordinating travel and logistics for staff and stakeholders is desirable.

Language Requirements:

•     Fluency in English and Thai is required .
•     Knowledge of another official UN language is desirable.
Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements