Generic Responsibilities:

• Provide follow-up and controls to ensure adherence to the NRC Logistics Handbook, and other NRC policies, SOPs and donor requirements.

• Ensure anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, fleet management, asset management).

• Prepare and implement, in coordination with the Logistics Coordinator, a capacity-building plan for training and development of the logistics team.

• Follow up on the procurement plans and requisition tracking in the Country office.

• Prepare and submit periodic reports and plans as required.

• Ensure proper filing of all logistics documents.

• Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

Specific Responsibilities 

• Ensure strict implementation of compliance (donors and NRC internal) aspects in all segments of logistic tasks in collaboration with Logistics coordinator.

• Handle medium scale procurements (National Tenders, Long Term Agreements, Requests for Quotations, etc.)

• Receive requisitions and source bids & quotations for the purchases goods and services in accordance with NRC procurement regulations identification and obtaining of all resources required to ensure smooth functioning of field logistic operations.

• Issuing PO/contracts and contract amendment if necessary and ensure monitor all PO/contract statues till delivery.

• Administer tender committees guiding them through the stages of selections and keeping minutes and records.

• Provide regular updates to requesters and other stakeholders. Regularly checking procurement plans and be aware of upcoming requests.

• Participate in the identification of suitable and reliable suppliers and service providers and ensure that NRC’s interest protected in relations to pricing, quality and timely delivery.

• Ensure all PRs raised are checked and approved on time.

• Update tracking sheets, contract and supplier records. Provide monthly reporting information for procurement.

• Conduct regular market survey to ensure that vendor data base is updated, including monitoring of supplier performance and obtain necessary documentation

• Coordinate with the area logistics assests focal point to ensure that a yearly assets count/check for the Area offices is done.

• Responsible for Asset and fleet when it is required.

• Provide support to logistics staff in terms of gap-filling and technical advice in procurement, fleet, generator, and asset management and conduct frequent field visits.

• Ensure all logistics archived filling are according to NRC’s guideline and SSD’s SOP.

• Oversee the staff support, ICT Policy compliance, and hardware/software including troubleshooting for the smooth running of business operations of the country office.

• Provide proactive and responsive support to all end-users in country office by implementing a helpdesk system that will capture regular support issues for the purpose of generating management information required for performance improvement.

• Implement any other logistics related task as requested by the Logistics Manager.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Programme Staff

• Support Staff

       Supplier/Contractor

Scale and scope of position

Competencies 

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies 

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies: 

• Experience from working as a Support Function Officer in a humanitarian/recovery context

• Previous experience from working in complex and volatile contexts

• Documented results related to the position’s responsibilities

• Some knowledge of English

Context/ Specific skills, knowledge and experience: 

• Bachelor’s degree in business, supply chain, or any relevant field;

• Minimum of 3 years of experience in Logistics, procurement and contracts management.

• Experience in supply chain operations;

• Experience in procurement, fleet, Assets and ICT management.

• Proficient in MS Office applications.

• Fluent in both Arabic and English, written and verbal.

Behavioral competencies: These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Build meaningful relations

• Empower people

• Act with integrity

• Deliver results

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description

• The Work and Development Plan

• The Competency Framework