• Help coordinate real estate development and facilities improvement projects from inception to completion.
• Maintain project documentation, including contracts, permits, plans, presentations, and correspondence, ensuring accuracy and completeness.
• Coordinate meetings, appointments, and site visits for project team members, stakeholders, and contractors.
• Be the contact for project-related inquiries, both internally and externally.
• Prepare and distribute project status reports, updates, and presentations to stakeholders.
• Support budget tracking, expense management, and invoice processing for project-related activities.
• Prepare standard procurement documents for both technical and construction services and support the procurement process from a technical and administrative perspective.
• Assist the contract lifecycle, from initial negotiation to contract closeout and monitor contractual obligations.
• Maintain the database of information related to the global real estate for FO projects and coordinate the collection of statistical information to produce management-related reports on regular or ad hoc basis.
• Prepare and consolidate assessment reports of major facilities projects of FOs.
• Collaborate with multiple internal departments, including budget, procurement, IT, security, asset management and information resources to ensure agreement and integration of project activities.
• Contribute to the continuous improvement of project management procedures.
• Provide clear reporting to the designated International Staff and other senior officers and collaboration with all team members.
• Perform other duties as may be assigned and reflected in the incumbent’s work plan.

Qualifications

You will need:

• Bachelor’s degree in business administration, communications, accounting, finance, economics, law, or a related field.
• At least 5-year work experience in a project administration or project coordination role within the real estate, construction, or related industry.
• Excellent at organizing and managing tasks and priorities at the same time.
• Flexibility to adapt to changing project priorities and deadlines.
• Demonstrate a precise approach to tasks and accuracy in data management and documentation.
• Proficiency in project management software and Microsoft Office (Word, Excel, PowerPoint, Outlook, MS Project, SharePoint).
• Ability to liaise and work with different internal and external clients at all levels in a multicultural environment.
• Effective verbal and written communication skills in English.
• Please refer to the link for ADB Competency Framework for Administrative Staff level 6.