About WorldFish

“WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity. For more information, visit: www.worldfishcenter.org”

About the Position

The Procurement Officer will provide comprehensive support in procurement services, assisting the Procurement Team with WorldFish procurement matters. The role involves ensuring that the needs of requesters are met while obtaining the best value. Additionally, the Procurement Officer will play a key role in ensuring that procurement processes are perceived by suppliers as fair, open, and ethical.

The successful candidate will:

• Execute day-to-day procurement activities, such as issuing purchase orders and obtaining quotations.
• Assist in the development and implementation of procurement plans and strategies.
• Coordinate with suppliers to ensure timely delivery of goods and services.
• Maintain procurement records and documentation, including purchase orders and contracts.
• Assist in vendor management processes, such as new supplier registration, due diligences checks and performance monitoring.
• Support procurement-related initiatives, such as cost-saving measures and process improvements.
• Follow up on procurement requests and inquiries from internal stakeholders.
• Ensure compliance with procurement policies, procedures, and regulatory requirements.
• Collaborate with team members to address procurement-related challenges and issues.
• Participate in procurement training and development activities to enhance skills and knowledge.
• Communicate effectively with suppliers and internal stakeholders to facilitate procurement processes.
• Contribute to the maintenance of positive relationships with suppliers and stakeholders.
• Assist in ad-hoc procurement tasks and projects as assigned by supervisors or managers.

Requirements

This job might be for you if you have the below skills and qualifications:

• At least a Diploma in Business Administration preferred.
• Minimum of 3 years of working experience in relevant capacity, with a minimum of 1 year of experience in dealing with procurement activities and duties.
• Comprehensive knowledge and understanding of standard office procedures.
• Deal with sensitive and confidential correspondence and information from time to time.
• Demonstrated the ability to handle confidentiality matters.
• Proficiency in use of computers and facility with software packages including word processing, spreadsheets, presentation software and databases.

Benefits

This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including comprehensive benefits (but not limited to) insurance coverage for staff and eligible dependents, employer provident fund contribution, paid leave, and others. The duration of the contract will initially be for a three-year period with possibility for extension, depending on funding and performance.

How to Apply

Your application must include:

• A copy of your curriculum vitae,
• A cover letter which addresses key requirements stated above; and
• Contact information of three professional referees who may be contacted if you are short-listed for the position.

To be considered, applications must be submitted by no later than 23:59 (MYT), 31 December 2024.

Location: The post holder will be based in Penang, Malaysia.

The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted.

Our Gender, Diversity and Inclusion Commitment

WorldFish has seven offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment.

WorldFish is committed to promoting a work environment where diversity and inclusion is valued, and we seek to have gender balance in the organization. We aim to also seek balance across other diversity dimensions.

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity.

We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply.