DEADLINE FOR APPLICATIONS

16 December 2024-23:59-GMT+01:00 West Africa Standard Time (Lagos)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

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ORGANIZATIONAL CONTEXT

This job is found in Nigeria Country Office (CO), and reports to the Logistics Officer (Commodity Accounting) or his/her designate.

Job holders at this level are responsible for completion of a range of logistics processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff and may allocate tasks and technically support other staff.

This position is based in Abuja.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

1. Provide support to all LESS users and ensure technical issues are resolved timely or escalated to the HQ Logistics support team and real time transactions maintained

2. Ensure data integrity and transactions are carried out in real time. Request for justification for backlogs where necessary to identify challenges and preferred solution in consolation with the Commodity Accounting manager.

3. Ensure Physical Inventory is performed timely, recorded and cleared in all locations on or before 5th of every month.

4. Prepare stock position at the end of the month and share with Budget & Programming Unit for planning and decision making.

5. Monitor and coordinate GCMF Sales Orders/Internal Purchase Orders with colleagues in stock handover location and ensure sales are executed in a timely manner.

6. Monitor commodity Best Before Date and Terminal Date of Disbursement, while following up with all locations to ensure commodities are dispatched/consumed before expiration.

7. In case of damaged/unfit commodities, follow up to ensure necessary steps are taken and commodity status is converted to Unfit for Human Consumption in the system.

8. Monitor Stock in transit and follow up to ensure receipts confirmation for commodity delivered to CP and within WFP and following up on any anomalies.

9. Provide input necessary for decision making to management through timely and accurate reports.

10. Build capacity of LESS users through regular refresher trainings and as the need arise.

11. Ensure best use of new enhancements in LESS (by way of guidance, materials, trainings etc) and provide prompt feedback on any issues faced.

12. Use the corporate reporting tool (PRISMA) for planning and decision making while ensuring data in LESS is aligned with PRISMA at all times.

13. Perform other related duties as required by the Commodity Accounting Manager or Supply Chain Management.

Expected Results

Commodities are properly accounted for at all times and data reliability is maintained at the highest level. Required information is provided for the purpose of decision making all geared towards achieving WFP’s corporate objectives withing Nigeria and globally.

Critical Success

Factors In addition to strong technical know-how of corporate systems such as LESS/WINGS, staff member should possess strong interpersonal skills with the ability to work as a part of a team towards the actualization of set goals within the unit and organization at large, detailed analysis of data, upholding the core values and ethics of WFP and the ability to communicate accurate information in a clear and concise manner; while sometimes working under tight deadlines within a humanitarian context.

QUALIFICATIONS AND EXPERIENCE:

Education: Completion of 1st level degree. A degree in Business Administration, Logistics and Supply Chain Management, Accounting, Managerial Accounting and Financial Accounting and Finance.

Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge and Skills:

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.

Language: General Service (Headquarters): Fluency (level C) in English language.

MORE ABOUT YOU:

• Technical Skills: Proficiency in procurement software and tools, as well as strong computer skills, particularly in Microsoft Office Suite (Excel, Word, PowerPoint).

• Attention to Detail: Strong ability to manage multiple tasks with meticulous attention to detail, ensuring accuracy in procurement processes.

• Communication Skills: Excellent written and verbal communication skills, with a capacity to liaise effectively with various stakeholders.

• Team Player: Ability to work collaboratively within a team environment and contribute positively to team objectives.

• Problem-solving Ability: Strong analytical skills with the ability to identify issues and provide practical solutions in procurement operations.

• Cultural Sensitivity: An understanding of and respect for diverse cultures, with the ability to operate in a multicultural environment.

• Adaptability: Flexibility and willingness to learn and adapt to changing circumstances and new challenges.

ADDITIONAL / NICE TO HAVE

• Commitment to UN Values: A strong commitment to the principles and values of the United Nations, including integrity, professionalism, and respect for diversity.

• UN Experience

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements