Under the direct supervision of the Notional Resource Management Officer (NRMO) and the overall supervision of the Resource Management Officer (RMO), the incumbent will be responsible for providing finance support services to the mission’s activities.

Responsibilities and Accountabilities:

1. Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
2. Prepare budget for new proposals, monitoring budgets & monthly burning rate for projects.
3. Prepare monthly and interim financial report in coordination with Programme and with NRMO.
4. Communicate with and provide specialized advice to the project units, relevant departments, and stakeholders with regard to administrative and financial management, as and when required.
5. Assist NRMO in preparation of staff and office costs projectization.
6. Assist to ensure the internal control measures regarding receipts and payments of the mission, financial documentation, and confidential electronic files.
7. Provide timely accounting function support of the mission as per IOM rules and regulation and make entry in IOM accounting software.
8. Ensure the accounting data are properly entered in the system, in accordance with IOM Financial rules and practices, maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentations.
9. Assist in month end accounts closure and ensure that the deadlines
10. Prepare annual budget submission and revisions including estimating the cost of staff as well as Office costs and other contracts, services or running expenses.
11. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
12. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
13. Draft responses or respond to audit queries;
14. Review the status and monitor the proper maintenance of Vendor Accounts (Staff and non-Staff) in accounting system.
15. Coordinate with projects units to prepare project closure plan and follow-up on open commitments and make sure to clear all items included in project closure checklist.
16. Bring to the attention of the NRMO and RMO for any relevant financial and budgetary issues and recommend corrective actions.
17. Assist NRMO in preparing, monitoring, and updating the financial monitoring reports, tools, and Power BI dashboards.
18. Supervise and provide guidance and training to finance staff as required and monitor the process workflow inside finance unit to be on time.
19. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
20. Supervise and monitor finance E-filing system; and,Perform other related duties as required

Education:

• Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience.

Experience:

• Proficient in Microsoft Office applications e.g. specially Excel, Power BI, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Familiarity with International Accounting Standards (IAS)
• 5 years prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills:

• High level of computer literacy, in particular in Excel, Power BI and computerized accounting systems
• Knowledge of SAP is a distinct advantage.
• Ability to review a variety of data, identify and adjust discrepancies.
• Working knowledge of English is required.
• Any other language would be considered as advantageous

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Languages

• Fluency in English and Arabic (Oral and Written)

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Same Posting Description for Internal and External Candidates

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements