Org. Setting and Reporting

This position is located in the Regional Office for South-Eastern Europe (ROSEE) – Passenger and Cargo Border Team (PCBT) implementing the Container Control Programme (CCP) and the Airport Communication Programme (AIRCOP) with duty station in Istanbul, Türkiye, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). PCBT operates under the Border Management Branch (BMB)/DO, and the incumbent will work under the direct supervision of the PCBT Finance and Budget Officer, ROSEE, and the overall guidance of the Representative, ROSEE. For more information on UNODC, please visit the following website: www.unodc.org

Responsibilities

The focus of the PCBT is to assist law enforcement agencies to identify and inspect high-risk passengers and cargo, including illegally trafficked timber. The incumbent will work in the Programme Management Team in Istanbul to assist with financial administration and the backstopping of field activities. Within assigned authority, the incumbent will perform the following tasks: • Serve as focal point for administrative coordination of programme implementation activities on reducing tropical deforestation, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. • Assist in the coordination of programme planning and preparation work, monitor the status of programme proposals and receipt of relevant documentation for review and approval. • Assist in developing work plans and budgets, monitoring programme outputs and measuring performance against objective indicators and timeline. • Assist in the drafting of project documents, especially budgets and costed work plans; review documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties for review, support coordination to respond for comments. • Assist with the creation of grants and drafting of budget revisions; verify availability of funds; assist with monitoring the implementation of expenditures per funding agreement ensuring alignment with project budgets, and ensure necessary approval and entry in computerized budget system. • Assist with the preparation of grants overviews and interim and final financial reports for the grants, cleaning of open items, including liabilities and adjustments, and process the return of unspent funds to donors; • Assist with processing payment requests for Implementing Partners in the IP module; • Compile, summarize and enter data on project delivery; draft related progress and status reports, identifying shortfalls in delivery, budget overruns, etc., draft correspondence on budget-related issues, and bring to the attention of the project coordinator. • Compile, summarize, and present basic information/data on the programmes and related topics or issues. • Contribute to the collection and analysis of data and identification of trends or patterns and provide draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. • Document requirements and background information used for data analysis. • Efficiently process invoices and reversals within the SAP Enterprise Resource Planning System (ERP). • Ensure, when applicable, timely VAT reimbursements to UNODC. • Provide support in developing procurement plans for all project activities to achieve project objectives on time. This includes collecting, registering, and maintaining all relevant information on programme activities. • Assist in all activities related to the implementation of the UNODC portfolio including organizing meetings, training courses, workshops, conferences, study tours, as well as missions of the programme staff or official UNODC travellers. • Provide support in the planning and implementation of procurement cases of goods and services as per project activities and in line with UN procurement regulations and financial rules on an ongoing basis, including preparation of terms of reference and technical specifications for sub-contractors to ensure qualitative and objective procurement of goods and services, creation of shopping carts and/or submission of detailed requests for LVA creation. • Assist with planning official missions as per project activities, including logistical arrangements, timely requests for quotations, submission of travel requests and expense reports. • Contribute to liaising with UNDP in Türkiye and other countries financial and operational units as and when required on administrative/financial/procurement issues. • Perform other work-related duties as required.

Competencies

Professionalism: Has knowledge of administrative, budgetary, financial and human resources policies and procedures in line with United Nations Financial Regulations and Rules. Has knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Has the ability to identify issues, formulate opinions, make conclusions and recommendations. Has ability to apply judgment in the context of assignments given, plan own work, coordinate the work of others and manage conflicting priorities. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent), in business administration, finance, budget, accounting, management, or related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of two years of progressively responsible work experience in finance, administration, budget, business administration, auditing, programme management or a related area with a first level university degree is required. The minimum years of work experience is reduced to 0 for applicants with an advanced university degree. Work experience with administrative support for a technical assistance programme in an area relating to drug control, crime prevention, criminal justice or similar field is desirable. Work experience with SAP based applications, such as Umoja, is desirable. Work experience within the United Nations System or similar international organizations is desirable. Work experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of Turkish is desirable. Knowledge of other United Nations official languages is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available for six month. Filling of this position is subject to funding availability and the initial appointment will be for a period of six month. Extension of the appointment is subject to the availability of the funds. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.