Work Location

In Person, Nairobi

Expected duration

6 months

Duties and Responsibilities

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP),the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). These positions are located in the United Nations Office at Nairobi (UNON), Human Resources Management Service (HRMS), Talent Acquisition Unit (TAU). The Human Resources Interns will report to the cluster team leads. The Talent Acquisition Unit internship is for 6 months. The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned. Daily responsibilities will depend on the individual’s background, the intern’s assigned office as well as the internship period. Under the direct supervision of the cluster team leads the intern will assist with data analysis, reporting and record-keeping documentation for the Talent Acquisition Unit (TAU): • Generating, digitizing, and maintaining documentation for staff and non-staff recruitment. • Collecting data from various sources, such as databases and spreadsheets, and ensuring its accuracy. • Cleaning and transforming raw data for analysis purposes. • Creating clear and easy-to-understand data visualizations like charts and graphs. • Providing support for various activities, including creating memos, following up contracts, and official documents. • Review non-staff files and records to identify those to be retained or destroyed based on established policies. • Work closely with the Records Management Team to ensure compliance with organizational guidelines. • Create detailed reports summarizing the review process and decisions made. • Cross-reference files with organizational retention policies and legal compliance requirements. • Suggest improvements to the current filing and records review process based on observations. • Prepare a brief report or presentation on findings and recommendations at the end of the internship. • Document workflows and propose enhancements for future efficiency. • Collaborating in the design and improvement of archives and records keeping. • Contributing to the enhancement of archives and records keeping for team documents. • Undertake tasks related to creation, organization, indexing, storage, retention and disposal of records. • Performing other assigned duties as needed.

Qualifications/special skills

Applicants must at the time of application, meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher), b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent), c. Have graduated with Bachelor’s degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office Suite). Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views. Preferred areas of study: Undergraduate studies in Computer Sciences, Human Resources, Business Administration or related field is required. Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.