Organizational Setting

The Regional Office for Europe and Central Asia (REU) is responsible for leading FAO’s response to regional priorities for
food security, agriculture and rural development through the identification, planning and implementation of FAO’s priority
activities in the region. REU also provides services to employees throughout the region in administration, financial, human
resources management, procurement and information technology related matters.

The position is located in the Regional Office for Europe and Central Asia (REU) in Budapest, Hungary.

Reporting Lines

The Administrative Assistant reports to the Senior Administrative Officer.

Technical Focus

Contribute to the smooth operation of the office by providing quality administrative/back office services

Tasks and responsibilities

•    Provide office, protocol, administrative and logistics support to meetings, committees, conferences, etc.
•    Review, record, distribute and process incoming mail and correspondence, follow-up on pending actions.
•    Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards.
•    Initiate general administrative tasks in the computerized general administration/procurement/financial/travel/human resources system.
•    Prepare purchase orders, purchase requisitions and support the preparation of Letters of Agreement (LoA), obtain clarification and follow up, when necessary.
•    Make travel and hotel arrangements and prepare travel authorizations/claims for staff and affiliate workforce as required.
•    Provide assistance in the administrative processing of vacancy announcements and consultants’ contracts.
•    Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files.
•    Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements   

•    University degree OR technical diploma in administration, human resources, finance or related fields; 5 years of experience relevant to the position is accepted in lieu of a degree or diploma;
•    3 years of relevant experience in office management, administration, financial administration or procurement;
•    Working knowledge of English.
•    National of Hungary or resident with valid work permit.

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•    IT proficiency including MS applications, Outlook, Teams, Zoom
•    Working knowledge of Hungarian will be considered an asset
•    Working knowledge of French will be considered an asset

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements