Reference number: 202462
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

Overview

The Project Administrator will facilitate the efficient operation of the Dryland Crops Program by providing comprehensive administrative, logistical, and clerical support.

Duties and responsibilities

1. Program and Project Support

• Provide day-to-day support in the program as requested by the Program Manager.
• Lead and manage the upload of critical project information on platforms such as Teamwork and PMP.
• Support the Project Manager/PI to develop and oversee a detailed calendar of critical project milestones and necessary follow-ups.
• Upload documents to digital systems, categorize and sort them accurately, and implement security measures to protect sensitive information.
• Support scientists with the management of content across various digital platforms.
• Coordinate training and development programs for program staff.
• Organize team-building activities to enhance collaboration within the program.

2. Finance Management Support;

• Oversee the preparation of OPEX requests and coordinate with the enabling units for efficient resource delivery.
• Process expense claims from staff and submit to PFM for approval.
• Support the Program Manager to organize and prepare materials for both internal and external audits for all DCP projects in Africa.

3. Procurement

• Lead OPEX procurement to ensure resource acquisitions are timely, cost-effective, and compliant.
• Track and oversee all OPEX procurements.

4. Subgrant Management

• Draft subgrant contracts, conduct due diligence on partners, and upload content to the subgrants management module
• Assist in coordinating the review of Partners Financial and Technical Reports.

5. Program Meetings and Events Management

• Oversee the organization and scheduling of program meetings, ensuring seamless coordination and technical support for both virtual and in-person formats.
• Manage comprehensive logistics for workshops, seminars, and other events.
• Oversee travel arrangements and accommodations for staff and visitors, including the management of advances and claims.

Requirements

• Degree in Business Administration, Communications, or a related field.
• At least 3 years of experience in an administrative role, preferably in an international or non-profit setting.

Education, knowledge and experience

• Degree in Business Administration, Communications, or a related field.
• At least 3 years of experience in an administrative role, preferably in an international or non-profit setting.

Terms and conditions

• This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for a period of two (2) years, inclusive of a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in Nairobi, Kenya.

Application process

The application deadline is 13 Dec 2024
We will acknowledge all applications, but will contact only short-listed candidates.

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