Associate Operations Coordination Analyst
Job Vacancy | Monday, December 9, 2024
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| Reference Number | 240860 |
|---|---|
| Position Level | AS 6 |
| Department | Strategy, Policy and Partnerships Department |
| Division | Office of the Director General, SPD |
| Location | Asian Development Bank Headquarters |
| Date Posted | Monday, December 9, 2024 |
| Closing Date | Monday, December 23, 2024 11:59 p.m. (2359 Manila Time, 0800 GMT) |
Join Our Mission to Foster Prosperity in Asia
Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Associate Operations Coordination Analyst is assigned to the Office of the Director General (SPOD) within the Strategy, Policy, and Partnerships Department (SPD). You will be based at our Headquarters in Manila, Philippines.
You will report to designated International Staff and senior National Staff.
Your Role
As an Associate Operations Coordination Analyst, you will provide operational and coordination support in personnel movements, implementation of staff-related programs, coordination of response to evaluation reports, maintenance of knowledge management and communications tools and coordination of administrative requirements in SPD.
You will:
- Support human resources related activities including (i) coordinating and monitoring personnel recruitment, transfers, resignations/retirements, temporary replacements, and vacancies; (ii) monitoring periodic performance evaluation reports such as end of six-months evaluation, end of probationary period and end of fixed-term appointment; (iii) supporting arrangements for retreat, rewards, staff welfare recreation and other events organized by SPOD (iv) preparing presentations and reports as assigned.
- Help improve internal communications and implement SPD’s communications plan including maintenance of SPD’s intranet and internal hub sites, production of communication materials, and organization of knowledge sharing among SPD staff.
- Help coordinate and finalize management response (MR) to IED reports and monitoring of action plans in the Management Action Record System (MARS).
- Monitor staff compliance with the Time Management System through periodic reminder and coordinate technical issues with the Strategic Workforce Unit and Information Technology Department.
- Help monitor office/space allocation requirements with the Corporate Services Department.
- Initiate improvements in internal coordination and administrative processes for efficiency and guide administrative assistants, temporary staff /contractors.
- Perform other tasks as assigned and reflected in your work plan.
Qualifications
You will need:·
- Bachelor’s degree in social science, human resource management, communications, business administration, or relevant discipline.
- At least 5 years of relevant professional experience.
- Understanding of ADB or similar multilateral development bank’s operational processes related to inter-department coordination and human resource policies.
- Experience coordinating with different offices for high-level meetings, personnel and workspace arrangements.
- Business writing skills for reports and memos aligned with ADB style and usage is preferred.
- Proficiency in collaboration tools for knowledge sharing, including creating presentations.
- Proficiency in spreadsheets, other tracking tools and required information technologies.
- Please refer to the link for ADB Competency Framework for Administrative Staff level 6.
Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.
- Paid leave (including parental)
- Medical and health benefits
- Life and other insurance plans
- Staff development
- Retirement plan
- Housing and education allowance (if applicable)
Additional Information
ADB will be rolling out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept all changes resulting from the new job grading structure.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart, please click here.
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
