Senior Operations Assistant

Job Vacancy | Monday, December 9, 2024

Join Our Mission to Foster Prosperity in Asia

Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Portfolio Management Division (PSPM) within the Private Sector Operations Department. You will be based at our Headquarters in Manila, Philippines.

You will report to the Director, PSPM, designated International Staff and senior National Staff.

Your Role

As a Senior Operations Assistant, you will provide operational support to PSPM Front Office for the smooth office operations; perform coordination and administrative work; coordinate and facilitate inter-departmental activities; and assist in organizing PSPM-wide activities.

You will:

• Support data collection and analysis, and production of presentation decks for governance forums and other knowledge sharing events
• Help gather data and consolidate inputs to briefing notes, back-to-office reports, and portfolio monitoring reports.
• Maintain computer-based portfolio information system and team outputs and deliverables, and coordinate requests for project information.
• Contribute to the development of systems, databases and trackers for efficient monitoring and retrieval of information.
• Manage and review document requests and monitor required actions and submission.
• Facilitate inputs on ADB systems such as eOps and Concur, among others.
• Respond to routine memos/correspondence/emails for PSPM Front Office (FO) following ADB standards.
• Coordinate with all stakeholders on Investment Committee matters; and help design initiatives to facilitate PSPM’s interaction with other departments.
• Provide support in organizing meetings, team building and strategic planning, among others; and coordinate PSPM’s participation in activities of internal committees, working groups and external institutions.
• Administer activities relating to PSPM’s budget including planning, preparation and management.
• Oversee PSPM FO meetings and business travel including preparation of agenda and client coordination, among others; and review of travel requests for Director PSPM approval.
• Act as focal person on HR matters and provide support on consultant engagement and contract administration.
• Mentor junior staff on the application and interpretation of work procedures and guidelines.
• Perform other tasks in consonance with the role and workplan.

Qualifications

You will need:

• Bachelor’s degree in Business Administration, Finance, or relevant fields
• At least 5 years of relevant professional experience.
• Experience in nonsovereign project administration
• Advance knowledge of Microsoft tools, like Word, Excel and PowerPoint used in multilateral organizations
• Ability to work with teams as a constructive team member
• Ability to exercise judgment on matters of confidentiality and those requiring urgent attention
• Excellent command of written and spoken English

Please refer to the link for ADB Competency Framework for Administrative Staff Level 5.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Additional Information

ADB will be rolling out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept all changes resulting from the new job grading structure.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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