Mission and objectives

The WHO Country Office in Ukraine was established in 1994 to support the country’s sustainable health development. The WHO team in Ukraine consists of around 50 professionals who provide technical expertise and build national capacity on health-related matters. The priorities for the Country Office are set out in the biennial collaborative agreement between WHO/Europe and Ukraine. The Office implements the agreement in close collaboration with national institutions and international partner agencies. The mission of the World Health Organization’s Division of Health Emergencies (WHE) of the World Health Organization is to build Member States’ capacity to assess, prevent, and manage health emergency risks, lead and coordinate the international health response to contain outbreaks and provide effective relief and recovery to affected populations. The WHE Division brings together and enhances WHO’s operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. The Division is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities.

Context

The incumbent will work as a member of the Business Operations Services Unit of the Division of Health Emergencies (WHE) to provide administrative support to staff in one of the work areas of the World Health Organization Country office in Kyiv. This UNV assignment is subject to proof of vaccination as required by WHO, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition.

Task Description

1. Document Preparation and Correspondence: – Draft correspondence and documents based on written or verbal prompts from the unit’s Professional staff and the Country Office. – Type reports, meeting notes, and other documentation as required. – Prepare presentations using PowerPoint and other software, either independently or based on instructions. 2. Meeting and Event Coordination and Travels: – Arrange, coordinate, and lead administrative preparations for meetings, seminars, and workshops, including sending out invitations, calculating costs, and processing travel requests. – Upon the request of technical unit to prepare committal documents for PO creation – Submit Purchase Requisitions in GSM – Track the status of the Purchase Orders – Assist with the preparation and dispatch of relevant documents and materials, and liaise with participants and other stakeholders. – Schedule weekly team meetings and ad hoc meetings as needed, and take and prepare minutes. – Obtain briefing and background materials for meetings, seminars, and workshops to be attended by the unit’s Professional staff. – Ensure the availability of appropriate briefing files and documents for these events. – Arrange duty travel for the unit’s Professional staff and others if needed be. – Coordinate appointments for supervisors and team members, and organize programs for visitors . 3. Filing and Documentation Management: – Establish and maintain the unit’s filing system for technical documents and correspondence, ensuring it is organized and up-to-date. 4. Communication and Coordination: – Respond to and manage telephone inquiries, assessing the critical nature of technical questions and directing them to the appropriate staff for response. 5. Non-Staff HR Clearance submission: – Assist in preparing and submitting documentation for HR clearance related to contracting non-staff personnel. – Maintain and regularly update the non-staff tracker to ensure accurate records. 6. Perform additional related duties as required.

Competencies and values

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

Living conditions and remarks

As it is a national UN Volunteer’s assignment, the UN volunteer shall organize his/her accommodation by themselves. Entitlements of National UN Volunteer The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract. Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1587 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment. Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements: • Annual leave: UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements