DEADLINE FOR APPLICATIONS

7 January 2025-23:59-GMT+01:00 Central European Time (Rome)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The staff member will report to the Lead of the Information Management and Coordination workstream in the Front Office of the Programme, Policy and Guidance Division and will he Front Office to ensure quality control and excellence in the products from the Division.

ACCOUNTABILITIES/RESPONSIBILITIES:

The staff member will perform the following activities:

• Collect, draft and validate key messages on programmatic and policy issues.
• Conduct quality control and ensure divisional products standards are met, to be consumed by the Division director and senior management.
• Consolidate briefing packages for the Division Director’s participation in meetings and events, such as the Executive Board, external engagements, etc.
• Prepare background materials and support the organization of events and meetings.
• Provide support on the day-to-day work of the Front Office, ensuring completion of ED Taskers and Correspondence requests, tracking of briefs and materials for calendarized meetings.
• Revise and consolidate divisional submissions to corporate products and exercises.
• Consolidate outputs from meetings and events, such as Notes for Reference and follow-up actions.
• Support in project management and timelines for tasks, projects and initiatives run by the Front Office.
• Support the draft of guidance, background documents and organization of the Policy Cycle Steering Group.
• Support creation and implementation of programme and policy-related communication plans and products such as e-mails, newsletters, webinars, etc.
• Support interaction with Communications Division to ensure alignment and collaboration between the Divisions.
• Support the research and consolidation of material on policy and programme frontier topics.
• Perform other related tasks as requested by the direct supervisor and the Division Director.

DELIVERABLES:

• Maintain and expand Key Messages Compendium.
• Ensure quality and standards expected for senior management products is met.
• Ensure timely and quality completion of taskers (ED, DED, AEDs, and Division Director Briefs).
• Ensure alignment with Communication Division colleagues.
• Provide secretarial support to the Policy Cycle Steering Group.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Advanced University degree in International Relations, Political Science, Economics, Information Management or other relevant fields to international development assistance, or First University Degree with additional years of related work experience.

Experience:

Two years of professional experience, including volunteering or internships. Has worked with WFP and gained direct experience in project management, and internal communication management.

Knowledge & Skills:

• Strong writing, analytical and research skills (qualitative and quantitative);
• Project management skills and ability to work under pressure, to tight deadlines;
• Good interpersonal skills, teamwork spirit and ability to work in multicultural settings;
• Knowledge and understanding of United Nations and its role in humanitarian and development cooperation.

Languages:

• Excellent oral and writing skills in English are required.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements