RFP500108

Accounting Assistant II

Background

CGIAR is a mission-driven, large-scale, intergovernmental organization and global research partnership with around $1 billion in programs to deliver science and promote innovations that advance the transformation of food, land, and water systems in a climate crisis. We are committed to ensuring that everyone has equitable and affordable access to the food they need for a healthy diet, within planetary boundaries. To achieve that goal, CGIAR’s mission is to transform food, land, and water systems in a climate crisis. For more than 50 years, CGIAR has collaborated with partners to deliver impacts that have lifted hundreds of millions of people out of hunger and poverty and supported low-income producers and consumers across the global South. CGIAR’s work is carried out in its research centers and regional and national offices, which span the globe, and in close collaboration with thousands of partners, including national and regional research institutes, civil society organizations, academia, development organizations, and the private sector.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.
https://alliancebioversityciat.org/

About the position

Based in Montpellier, France and under the supervision of the Country Office Manager, the Accounting Assistant II will provide support to the accounting team in the Montpellier office.

Responsibilities

The Accounting Assistant II will perform a combination of the following duties and responsibilities:

• Manage the accounting department dedicated email account and download invoices from suppliers’ websites whenever necessary.
• Check and register accounts payable documents into the accounting system such as invoices, contracts, etc.
• Maintain electronic files of the supporting documentation related to the transaction posted in the accounting system, in compliance with the archiving policy.
• Prepare payment authorizations, submit for validation and input payments in online banking system.
• Send payment confirmations to requestor or beneficiary staff member.
• Update Excel EUROS & USD ledgers.
• Provide back-up for Accounting Coordinator position in case of extended leave (>1 week) by performing payments registration in accounting software.
• Record Petty Cash & Credit Card payments in ledger, prepare the related excel document and input in accounting software after verification by the accounting Coordinator.
• Prepare bank reconciliations during the month, upon receipt of bank statement and end of month bank reconciliation form for Accounting Coordinator approval.
• Liaise with banks on payment incidents.
• Prepare VAT file monthly, for annual VAT claim.
• Manage exoneration requests to Ministry in dedicated platform for Country Office Manager validation.
• Assist the Accounting Coordinator in the role of Processor in reviewing the supporting documentation attached to Travel Expense reports whenever necessary.
• Assist the Accounting coordinator during institutional and project audits.
• Prepare correspondence with banks and other financial institutions.
• Any other duties as required.

Requirements

• Secondary school education supplemented by office training or related courses.
• Degree in economics, accounting, finance, or related fields, is desirable.
• Previous relevant work experience, preferably in an international organization.
• Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams and Outlook).
• Sound knowledge of standard office procedures.
• Strong client orientation and service approach.
• Strong interpersonal, communications, and teamwork skills; courtesy, tact, and the ability to establish and maintain effective working relationships with people from different cultural and national backgrounds.
• Well-developed skills in personal organization, priority setting, problem-solving, and accuracy.
• Excellent command of English and French, both written and spoken.
• Intermediate command of Spanish, both written and spoken, is an asset.

Benefits

Please note that only shortlisted candidates will be contacted, and email applications will not be considered.

Closing date for applications: 6^th January 2025

We invite you to learn more about us at:

http://alliancebioversityciat.org

Please visit our careers page at:

https://alliancebioversityciat.org/careers

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements