Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Achieving global goals in gender equality and women’s empowerment (GEWE) requires an additional U$360 billion per year, which can unlock the potential U$12-28 trillion in GDP growth and 240 million jobs globally (U$2.5-4 trillion in China). If this funding gap is not addressed, we risk perpetuating existing inequalities and not achieving global goals in gender equality (e.g., SDG 5). UN Women aims to address this by catalyzing sustainable financing for gender equality and women’s empowerment while leveraging innovative mechanisms and encouraging transparent financing flows.

UN Women China aims to ensure that China’s international development cooperation, investments and business engagements contribute to SDG attainment in partner countries; women are economically empowered with the right financial literacy and resources to fully contribute to China’s high-quality economic development; and the financial ecosystem in China evolves to help close the gender equality gap both within China and internationally.

UN Women China seeks to build on global momentum and efforts to translate financial tools and resources for advancing sustainable financing for GEWE in close collaboration with multilateral development agencies, government bodies, financial institutions, research institutions, and private sector entities in China. This will entail adapting UN Women’s global tools and resources, developing partnerships with relevant stakeholders, enhancing advocacy, knowledge and mechanisms for sustainable financing (including through laws, policies, standards), and strengthening institutional capacity, data collection and analysis, and accountability (including through setting up robust monitoring, evaluation, and reporting on gender financing practices and results).

Meanwhile, to support China’s international development cooperation engagements for greater SDG impact and to strengthen the application of international norms, standards, and best practices, UN Women and sister UN agencies are jointly implementing a multi-year Joint Programme, including research, knowledge sharing and capacity-building workshops, multi-stakeholder dialogues, and other activities. The project aims to foster two-way exchanges and reinforce global efforts to achieve the SDGs.

Under the supervision of the Financing for Gender Equality Analyst, with matrix reporting line to Programme Analyst, South-South Cooperation for Gender Equality, the Programme Assistant is responsible for providing administrative, financial and coordination support to the Bridging the Financing Gap programme and sustainable finance for GEWE portfolio in China. They will support programme development, reporting, evaluation, and capacity development efforts around the programme agenda.

Functions:

1. Provide coordination and implementation support to the “Bridging the Financing Gap” Programme and the Joint UN Programme (“Effective Multilateralism in China towards Advancing the Sustainable Development Goals”)

• Assist in organizing and coordinating programme events, workshops, and capacity development activities, including logistical arrangements
• Assist in the development of materials (e.g., briefers, digital assets, etc.) to enhance the public’s awareness and understanding of the Programme and Sustainable Financing for GEWE and South-South Cooperation for GEWE portfolio
• Support the preparation and dissemination of communication materials and social media content to enhance programme visibility, in collaboration with the communications team
• Coordinate operational aspects of the programme, including procurement, finance, and human resources, ensuring compliance with UN Women policies
• Assist in liaising with programme partners and manage relationships with UN Volunteers involved in the programmes
• Develop and maintain databases of partner agencies, such as multilateral development agencies, government bodies, financial institutions, research institutions, and private sector entities
• Keep abreast of and document relevant policies, guidelines, and knowledge products pertinent to the programmes.
•  Monitor and track events requiring UN Women’s engagement related to the programmes and ensure timely preparation

2. Provide administrative support to the “Bridging the Financing Gap” Programme and the Joint UN Programme on SSC for GEWE

• Assist in the preparation and monitoring of relevant  budgets and financial reporting
• Support procurement processes and ensure timely vendor payments and travel planning and reimbursements
• Ensure proper control and filing of supporting documents for payments and financial reports, adhering to UN financial rules and regulations
• Process financial documentation, ensuring transactions are accurately recorded and verified in the financial system
• Confirm receipt of goods and services in alignment with procurement policies

Key Performance Indicators:

• Timely and accurate administrative and logistical support to the Bridging the Financing Gap Program and the Joint UN Programme on SSC for GEWE, including events, workshops, and missions
• Full compliance of operational activities, including procurement and finance, with UN Women policies and procedures
• Effective coordination of communication efforts, including the development and dissemination of high-quality materials to enhance programme visibility
• Timely preparation and monitoring of programme budgets, financial reports, and supporting documents, ensuring compliance with UN financial rules
• Organized and accessible maintenance of databases, programme files and records
• Quality support for programme planning, reporting, and evaluation

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Strong organizational and coordination skills, with the ability to manage multiple priorities and deliver under time constraints
• Knowledge of gender equality and women’s empowerment is highly desirable
• Proven ability to provide logistical and operational support for programme activities, including events, workshops, and missions
• Familiarity with programme management principles and processes, including work planning, monitoring, and reporting
• Proficiency in data and document management, ensuring accuracy and maintaining organized records
• Financial and budgeting skills, including experience in procurement and processing financial transactions
• Ability to draft, edit, and present information in clear, concise, and professional formats, including reports and correspondence
• Good IT skills, with proficiency in Microsoft Office Suite and familiarity with financial and administrative systems

Recruitment Qualifications:

Education and certification:

• Completion of secondary education is required
• Bachelor’s degree in business, finance, international development, international relations, accounting, economics, international development, public administration, public policy, or other relevant social science field is desirable

Experience:

• Minimum of 2 years of relevant experience in administrative or programme coordination roles, preferably within international organizations or multilateral cooperation programmes
• Proficiency in programme support functions, including event coordination, stakeholder liaison, and logistics management is required
• Experience in budget preparation, financial reporting, and procurement processes, ensuring compliance with organizational policies is required
• Familiarity with programme planning, monitoring, and reporting, with the ability to draft reports using results-based language is an asset
• Experience working closely with government bodies, financial institutions, research institutions, and private sector entities in China is desirable
• Experience in data and document management, including handling correspondence, reports, and maintaining organized records and workflows is desirable
• Experience working on gender equality and women’s empowerment is desirable is desirable
• Experience within the United Nations system or similar international organization or multilateral cooperation programmes is desirable

Language Requirements:

• Fluency in English and Chinese is required, which includes excellent written skills (including reporting skills) and other communication skills
• Working knowledge of the other UN official working language is an asset

How to apply

The Submission package should include:

• Motivation letter
• Education certificate
• Personal History Form (P11 which can be downloaded from https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

It is important for UN Women to create an accessible and inclusive workplace for everyone. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please direct your request and inquiries to china.hr@unwomen.org. Kindly note the email will only be used for any disability-related accessibility requests and not for sending the application itself. 

UN Women China Office offers a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements