Org. Setting and Reporting

The position is located in the Office of the Chief (OC), Terrorism Prevention Branch (TPB), Division for Treaty Affairs (DTA). The incumbent will work under the supervision of the Policy Coordination Officer, Office of the Chief, TPB and the overall guidance of the Chief, TPB. For more information on UNODC, please visit our website: www.unodc.org.

Responsibilities

The incumbent will provide administrative assistance in the coordination of financial, programme/project planning and implementation activities, and other operational tasks. Within assigned authority, the incumbent will perform the following specific duties: • Serve as a focal point for coordinating programme support functions related to implementation, monitoring, and performance reporting on Regular Budget and Extra Budgetary resources. • Assist in the planning, preparation, and implementation of programme/project activities, including monitoring the status of proposals and ensuring timely submission of project documents for approval. • Support the Chief of Branch and Section Managers in elaborating resource requirements, reviewing and clearing budgetary components of donor funding proposals. • Review and coordinate submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities. • Act as a certifying officer for the Branch on regular budget accounts and global project, extra budgetary/project accounts. • Monitor and review the status of allotments and unliquidated obligations, taking appropriate follow-up or corrective actions as needed. • Programme donor funds based on approved funding agreements and activities, supervising budget revisions and allotment issuance. • Attribute funds on expenditures incurred at Headquarters and monitor attributions at field office levels, reconciling funding proposal budgets, activities, and donor funds. • Verify availability of funds, ensure necessary approvals, and enter data into computerized budget systems. • Establish and maintain internal tracking systems to manage data related to donor funding proposals, funds received, staffing components, and reporting timelines. • Develop and maintain internal databases/recording tools to monitor, track, and record expenditure on all segments of the regular budget, global project and other extra-budgetary resources. • Assist in monitoring and evaluating programmes/projects, including data analysis related to accounting records, outputs, and resource utilization. • Prepare financial reports on the utilization of voluntary contributions for donor countries in accordance with UN Financial Rules and Regulations. • Prepare reports and ensure that outputs/services are properly categorized, proposing adjustments as needed. • Collaborate with programme/project managers on performance reporting, liaising with relevant parties on the interpretation of activities/services scheduled in various planning instruments. • Prepare periodic project revisions regarding budget and staffing tables for the global project and all other projects under the branch. • Identify budgetary and general administrative issues/problems and advise the Chief of the Branch on appropriate courses of action. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Provide guidance, training, and daily supervision to general service support staff working on administrative and budget issues. • Performs other work-related duties as assigned.

Competencies

Professionalism: Has demonstrable knowledge of policies, processes and procedures generally, and in particular, those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understands the functions and organization of the work unit and of the organizational structure and respective roles of related units. Can work well with figures, undertake research and gather information from several sources. Is able to perform analysis, modelling and interpretation of data in support of decision-making. Demonstrates ability to apply good judgment in the context of assignments given and liaises appropriately with partners within and outside the UN. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning& Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Not available.

Work Experience

A minimum of seven years of progressively responsible work experience in budget and finance, programme or project administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher. Demonstrated experience in grants, projects and fund management applications, is required. Experience as a certifying officer and in working with an Enterprise Resources Planning (ERP) system/software is required. Experience using an SAP system, such as Umoja, in finance and budget modules is desirable. Experience in regular budget preparation is desirable. Experience in processes and procedures related to travel, procurement and financial matters is desirable. Work experience with the United Nations System or similar international organization and with multilateral organizations and/or in a field office is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.