Org. Setting and Reporting

This position is located in the United Nations Assistance Mission in Afghanistan (UNAMA) Kabul Main Office. The Telecommunications Assistant reports to the Chief Field Technology Section.

Responsibilities

Under the direct supervision of Chief Field Technology Section, the incumbent will perform the following responsibilities: Billing: • Assists in processing the recovery of all telephone invoices that are due for mission-related business and recovery of costs for private use. • Reports to the Unit Supervisor on all pending and processed invoice transactions. • Liaises with Finance Section on telephone charges to be recovered from staff and timely payment of provider’s invoices. • Liaises with officials from the Services Providers, UN agencies and funds and staff members in connection with telephone related matters ensuring they are in compliance with standing instructions and procedures to avoid abuse of telephone system. • Assists in preparation of business-related memoranda and facsimile correspondence in respond to queries from Telephone Service Providers companies, Internet providers and staff members. • Maintains comprehensive filing system of invoices, statements and correspondence for all telephone systems, including issue and return vouchers for mobile and satellite SIM cards. • Performs any other related duties as required. Assets Management: • Assists in the receiving, inspecting and verification of all incoming ICT assets and supplies; issues CITS equipment and enter the records in the asset control system. • Assists in preparation of the scheduling of deliveries of equipment to users and coordinates returns of CITS equipment to the warehouse. • Maintains and controls proper records for all expendable and non-expendable CITS assets using the organisation’s enterprise asset management systems, such as Galileo. • Updates and administers asset databases, tracking life cycle of all assets. • Monitors the physical inventory of stocked items on a regular basis to ensure accuracy of records, and location of property. • Performs any other duties as required. Communications Centre Support: • Processes of all incoming and outgoing Code Cables and facsimiles in a timely and efficient manner; observes and monitors the reliability of the communications equipment facilities. • Assists in the maintenance of a proper filing system of all outgoing and incoming daily correspondences either by hard copy filing method or by electronic means. • Assists in identifying files for archiving and performing same using the appropriate electronic archiving system; Opens and closes new logging sheets for the proper recording of new outgoing and incoming messages that will facilitate the preparation of statistics chart. • Provides first echelon maintenance to the equipment use by the facility. • Respects and observes the confidentiality of any or all of the documents that flow through the Communications Centre. • Performs other related duties as required. Operations Support: • Performs related administrative duties, as required, such as drafts routine correspondence, and assists with the 15 coordination of the travel programme. • Monitors accounts and payment to vendors and individual contractors for services. • Assists with the coordination of physical space planning. • Assists with the administrative arrangements for seminars, conferences and meetings. • Assists with the coordination of translation/interpretation services for the section/unit. • Monitors status of expenditures and allotments through IMIS, records variations, updates budget tables; consolidates data received and provides support to higher-level staff with respect to budget reviews. • Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff. • Maintains files of rules, regulations, administrative instructions and other related documentation; maintains up-to- date work unit files (both paper and electronic); coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in field missions. • Performs other duties as required. Other duties and responsibilities: • Ensures that all the required spare parts and supplies are in place so as to minimize downtime of ICT equipment. • Assists with the regularly scheduled and preventative and corrective maintenance on ICT equipment. • Coordinates with the asset management unit regarding the upkeep of proper inventory records. • Assists organises the receiving/inspection of new equipment. • Assists in formulating technical training curriculum and the conduct of in-house training programs for national staff and others within the unit. • Performs other related duties as required.

Competencies

Professionalism: Show persistence when faced with difficult problems or challenges. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. remains calm in stressful Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

High School diploma or equivalent is required. With high school diploma, additional technical or vocational training in telecommunications or other related field is required.

Job – Specific Qualification

Not available.

Work Experience

A minimum of three (3) years of relevant experience in ICT operational support services related to assets, telephone billing, communications center and/or ICT operations support and related work is required. Experience in SafeCom Printers configuration, installation, maintenance and repair is required. Experience in UPS installation, configuration, maintenance and repair is desirable. Knowledge of data analytics and data visualization are desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge in oral and written in Dari and Pashto is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.