DEADLINE FOR APPLICATIONS

7 January 2025-23:59-GMT+04:00 Gulf Standard Time (Dubai)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

To provide technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

JOB TITLE: Budget & Programming Assistant

TYPE OF CONTRACT/LEVEL: Service Contract (SC) 5

SALARY: Starting from AED 19,381.86 per month (inclusive of pension), plus medical insurance and other entitlements.

DUTY STATION (City, Country): Dubai, UAE

DURATION: 12 months with a possibility of extension

This position is open for UAE nationals and/or those holding a valid UAE residency visa.

Organizational Context and Role: Under the direct supervision of Head of Resource Management unit, the incumbent, based in Dubai-UAE, will be responsible for following duties:

Job Content:

• Responsible for the coordination and tracking of projects assigned to Fast IT, Telecoms, Emergency and Support Team (FITTEST), including the follow up on financial arrangements, closure of Travel Expenses Claims (TECs) at the end of the mission and when required.
• Contribute in compiling data for profit and loss report of TECF
• Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.
• Provide input for the annual report, mission days, man days & downtime.
• Track project budget expenditure as the project progresses and disseminate an internal consumption report
• Prepare the sheet of advances for programming and clearance of funds
• Calculate the cost of missions Proforma Invoice/ Final Invoice (PFI/FI)
• Assist for the preparation and dissemination of progress and status reports on FITTEST managed projects
• Creation and follow up of internal purchase orders (ZPO) required for TECF projects
• Creation and follow up of Micro Purchase orders (MPO) required for TECF projects.
• Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected ares at the onset of the crisis.
• Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making.
• Assist in inventory management for TECF
• Perform other related duties as required

Minimum Qualifications and Experience:

Education:

Secondary school education, a university degree in Finance, accounting or related field is desirable.

Experience:

At least five years of relevant working experience in finance, accounting, business administration/management, or a related field.

Language:

Fluency in both oral and written communication in English.

Desirable Knowledge and Skills:

Advanced Excel skills, knowledge of WFP financial regulations and rules is desirable, experience in corporate SAP/ERP systems is highly desired.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements