The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines.

The Finance Analyst works in close collaboration with the Operations, Programme and Project teams in the CO, UNDP HQ and GSSC staff, and Government officials to ensure successful CO financial performance.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

• Ensure CO financial activities, financial recording/reporting system, and follow-up on audit recommendations comply with UNDP Programme and Operations Policies and Procedures (POPP) and strategies. Provide support in closure of audit gaps. Contribute to implementation of effective internal controls and proper functioning of a client-oriented financial resources management system.
• Support office management in preparing and reviewing CO finance business processes mapping and elaboration of the content of internal standard operating procedures in the Finance Unit under the supervision of the Finance Specialist.
• Provide continuous analysis, monitoring and reporting on the CO financial situation and potential risks; and prepare forecasts for allocated development and management projects, transactions, and activities.
• Analyze and elaborate proposals on cost saving and reduction strategies.
• Routinely monitor financial exception reports for unusual activities and transactions; and investigate anomalies or unusual transactions. Inform senior CO management and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.

• Provide input to the elaboration of proposals for planning of financial resources of the CO.
• Prepare and monitor budgets. Provide regular analysis and reporting on the budget approvals and the delivery situation of management projects.
• Establish development projects’ budget preparation/modification monitoring system; and monitor and report on control of budgetary status versus authorized spending limits (ASL) and budget delivery levels.
• Ensure administration of control mechanism for management projects by monitoring budgets, preparing and modifying budgetary status versus ASL, and follow up with HQ on ASL for projects.
• Organize cost-recovery and DPC mechanisms for services provided by UNDP ensuring the preparation of pro-forma invoices for UN agencies in ERP and monitor through the ERP tracking system. Ensure cost-sharing financing contributions are properly transferred to UNDP on a timely basis.

• Analyze and elaborate proposals for the internal expenditures’ control system for all transactions, including invoices and General Ledger.  Ensure invoices processed are matched and completed; transactions are correctly recorded and posted in ERP; and travel claims and other entitlements are duly processed in IPSAS compliance.
• Ensure timely corrective actions on unposted invoices, including invoices with validation errors, match exceptions, and/or unapproved invoices. Provide timely response to HQ requests to resolve financial data issues.
• Control of the Accounts Receivables for UNDP projects and accounts closure.

• Provide timely review of cash position for local accounts to ensure sufficient funds for disbursements and maintain liquidity level approved by Treasury. Identify and record receipts/create deposits for revenue application.
• Identify and record contributions.
• Initiate and select bank transfers and deals for approval and settlement.
• Prepare timely and accurate monthly cash flow forecast for use by the Operations Manager/Finance Analyst. Acts as cashier for cash disbursements made on site.

• Contribute input to the identification of training needs of UNDP staff for the purpose of capacity development in finance compliance.
• Organize and conduct training for the operations/ programme/projects staff on financial management. Assist in providing regular training and technical guidance/advice on audit and compliance matters, including implementation of Internal Control Framework (ICF).
• Synthesize lessons learned and best practices in finance.
• Provide sound contributions to knowledge networks and communities of practice.

• A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master’s) University Degree in Finance and/or Accounting is required. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
• Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).
• Candidates with MBA or master’s in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.

• Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in providing financial management services, and/or managing staff and operational systems.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP financials and database packages.
• Experience of IPSAS and/or IFRS is required for external candidates.

• Fluency in the UN language of the duty station is required.
• Fluency in the national language of the duty station is required for local staff.
• Knowledge of another UN language is desirable.

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns

• Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome. Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.

• Ability to animate individuals and communities of contributors to participate and share, particularly externally

• Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations.

• Ability to support budgetary aspects of work planning process, drawing and management of team budgets

• Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved.

• Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management