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• Provide general administrative and logistic support to program and project teams managing initiatives within IUCN’s portfolio across Central Asia;
• Act as a liaison between the programme/project and corporate services on all financial and administrative matters;
• Support contractual and procurement processes, ensuring compliance with stipulated policies and procedures;
• Asist the Programme Officers in coordination between programmes and projects within IUCN’s portfolio across Central Asia;
• Support the daily operations and administrative functions of IUCN ECARO’s Central Asia Office.
SPECIFIC DUTIES
• Provide logistical support for programme/project activities such as events, meetings and travel;
• Support the programme staff in setting up regular internal coordination meetings, minuting meetings, tracking and follow-up of agreed action points;
• Maintain up-to-date internal files and templates for easy access and retrieval, and support project staff in filing and maintaining project documentation;
• Update project data and relevant information on the IUCN’s project portal with the support of the programme/project manager;
• Support contractual processes for new projects, following stipulated internal procedures and particular project requirements;
• Assist in the preparation of partners and consultants’ contracts, obtaining clearance and approvals;
• Support the procurement procedure of goods and services related to project activities in compliance with organizational procurement policies and donor requirements;
• Review Programme invoices, expense claims and partners reports, and ensure documentation is completed to the highest standard prior to sending it to finance;
• Perform logistical and administrative duties to support the operations of the IUCN Central Asia Office, such as arranging office space and workstations, managing procurement of goods and services, and coordinating with the IT team to install and configure office equipment and systems.
SALARY
The gross annual salary for this position is in the range from 15.037 EUR to 24.118 EUR subject to deductions for social security contributions and health insurance, and before tax.
Please note: These Terms of Reference outline the main responsibilities and duties of the post. However, in a constantly evolving organisation such as IUCN, staff members are expected to be flexible in their approach to their work and willing to undertake other tasks that are reasonably assigned to them but are not part of their normal terms of reference.
• Bachelor’s degree in a subject related to Business Administration, Management, Finance or other related discipline;
• Minimum of 3 years of experience working on project management, preferably in a non-profit or development sector; • Work experience in Central Asia, preferably in international teams and multi-disciplinary groups; • Willingness to frequently travel within the region, sometimes at short notice; • Excellent command of English and Uzbek; knowledge of Russian would be an asset; • Computer literacy in MS Office packages; • Excellent organizational and networking skills, team-oriented attitude, problem solving skills and ability to work independently; • Highly organized, detail-oriented, and self-motivated with the ability to multi-task and prioritize needs. |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the “Apply” button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
www.iucn.org
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: No requirements