Org. Setting and Reporting

This position is located in the United Nations Organisation Stabilization Mission in the Democratic Republic of Congo (MONUSCO) in Kinshasa. The incumbent will report to the Chief Finance and Budget Officer through the Chief, Budget Unit.

Responsibilities

Within delegated authority and under the general supervision of the Chief, Budget Unit, the Finance and Budget Assistant will perform the following tasks: • Assists with the preparation of cost estimates and budget proposals, in terms of mission resourcing requirements such as staff and non- staff requirements, including programmatic aspects. • Assists, reviews and revises data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs. • Assists with support to Programme/Fund Center managers (Substantive and Support Sections) with respect to the elaboration of resource requirements for budget submissions. • Processes the mission’s redeployment of funds in accordance with the established procedures. • Supports review activities in ensuring the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making. • Provides support and guidance to Fund Center/Programme managers on budget implementation and processes corrective actions where necessary. • Assists with the preparation of budget performance reports for the mission, ensuring that correct and accurate data/information is provided by the various Programme/ Fund Center managers in compliance with the Controller’s instructions. • Assists with the review and finalization of performance reports, ensuring valid and adequate variance explanations between approved budgets and actual expenditures. • Provides support to Fund Center managers for the year-end reviews of budget commitments in accordance with established criteria. • Monitoring clients’ accounts to identify outstanding debts, planning and implementing a course of action to recover outstanding payments, investigate and resolve discrepancies in payments or accounts and finding, locating, and contacting clients to make inquiries on their payment status. • Carries out duties consistent with the financial delegation in adherence with the UN Regulations and Rules. • Keeping and maintaining collection records with the use of Umoja and producing month-end reports on collections; tracking and locating debtors through the necessary means to begin the recovery process; monitoring the processing of invoices by Self Accounting Units (SAUs), ensuring timely collection of payments; negotiating with clients in non-payment cases with deadlines or payment plans; preparing monthly, quarterly, annual, and ad-hoc forecasting reports and organize records of invoices, bills and applied deposits. Maintain close collaboration with various finance counterparts in UNHQ, RSCE and SAUs in the collection and recovery process. • Assists in planning, monitoring and reporting of financial and operational performance. • Performs other duties as assigned.

Competencies

Professionalism: Sound knowledge of financial principles and practices; Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Demonstrates commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Good interpersonal skills and ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Professional certification in accounting, finance, budget, business administration, public administration or related fields is required.

Work Experience

At least 8 years of progressively responsible experience within the UN Common System, a comparable international organization or in the private sector in accounting, budgeting, or financial management of which a minimum of 2 years’ experience is performing recovery, receivable management or/ and debt collection is required. At least two years of experience in budget formulation is desirable. Experience with using Enterprise Resource Planning (ERP) platform or a similar system is required. Experience using ERP Analytic and generating reports on client account receivables is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in both English and French is required for this post.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.