Org. Setting and Reporting

This position is located within the Office of the Chief of Mission Support of the United Nations Support Mission in Libya (UNSMIL). The position is located in Tripoli, Libya and may be redeployed to Sirte or other location in UNSMIL, subject to certain conditions or when authorized by the Officer-in-Charge, Head of Mission, or the Chief of Mission Support. Tripoli and Sirte are classified as a Hardship “E” duty station and a non-family duty station. The incumbent will be under the overall supervision of the Chief of Mission Support (CMS).

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties: 1. Acts as adviser on management matters pertaining to human resources, budgeting, financial and general administration; 2. As directed, develops, prepares and monitors work plans, strategies and assigned programme areas for the administrative activities of the Mission Support and assists in securing the required human and financial resources; 3. In close coordination with the Legal Officer (Administrative Law), provides advice to the Chief of Mission Support (CMS) on policy issues related to the interpretation and application of the regulations, rules and other administrative issuances taking into account past practice and jurisprudence; handles substantive and procedural questions related to administration and management of staff; 4. Prepares guidelines, reports and communication on a wide range of issues for the CMS and ensures adherence to relevant UN rules, regulations and policies; 5. Drafts or reviews miscellaneous reports and correspondence of a legal nature, as required, including responses to audits and the Joint Inspection Unit (JIU); 6. In cooperation with other offices of the Mission, plans and forecasts the personnel, financial and logistical requirements of all Mission components; 7. Develops the Mission’s national staff capacity building programme and actively engage in the programme communication and implementation phases; 8. Certifies mission expenditure using delegation of authority granted by the UN Controller and reports on administrative, logistical and financial matters accordingly; 9. Coordinates and reviews all activities relating to audits and risk management; monitors and follows-up on the implementation of audit recommendations from the Board of Inquiry (BOI), Board of Auditors (BOA), and Office of Internal Oversight (OIOS) on administrative matters; 10. Liaises with local authorities, UN Agencies Funds and Programmes (AFPs) and/or other parties on behalf of Mission Support; 11. Supervises all personnel in the office of the CMS and addresses all performance management queries that may arise; 12. When required, represents the CMS in various Standing Boards and Committees such as the Property Survey Board, Claims Review Board and may act as a member of the Local Committee on Contracts; 13. Undertakes evaluation of support provided by Mission Support to the various parts of the Mission; 14. Performs other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Demonstrated in-depth technical knowledge of all aspects of administration with proven analytical skills. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; Hands on experience with UN administrative/financial policies and practices is desirable, shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Education

High school or equivalent diploma is required. The minimum years of qualifying experience can be reduced to 7 years for candidates who possess a first level university degree.

Job – Specific Qualification

Technical training in general administration, human resources, change management, training assessment is desirable.

Work Experience

At least twelve (12) years of progressively responsible experience in human resources, budget, finance, logistics or general administration and field operations support is required. The minimum years of qualifying experience can be reduced to 7 years for candidates who possess a first level university degree. Experience in handling complex communication at the international level is required. Experience in the reports and data analysis covering areas in mission support services, including, coordination with other offices for presentation to senior management is required. Experience in leading front-office management of a Senior Official is required. Experiences in international organization, preferably on matters related to staff entitlements, appeals, grievances and/or employment and labour law are desirable. Hands-on experience with UN administrative/financial policies and practices is desirable Experience in a UN field mission or other similar international organization in a conflict or post-conflict setting is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English is required. Knowledge of Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise.

Special Notice

• Candidate selected will be granted a fixed-term appointment limited (“FTA-limited”) in accordance with section 2.2 (b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. United Nations Secretariat staff members who meet the definition of “internal candidate” in staff rule 4.10, who are selected for a position subject to FTA-limited will be reassigned to the position without a lien to their parent position.” • UN Secretariat staff members holding permanent, continuing or fixed-term appointments applying to positions subject to FTA-limited retain their contractual status while on the positions subject to FTA-limited. • In accordance with staff regulation 4.5 (c) and staff rule 4.13 (c), a fixed-term appointment does not carry any expectancy, legal or otherwise, of renewal or conversion, irrespective of the length of service. At the completion of the project or funding of the position, staff members holding FTA-limited are separated upon expiration of appointment in accordance with staff rule 9.4 unless their appointments are extended. Staff members holding FTA-limited may be terminated in accordance with staff regulation 9.3 and staff rule 9.6. • In cases of abolition of post or reduction of staff, staff members holding FTA-limited will be separated upon expiration of appointment in accordance with staff rule 9.4 if their appointment expiration date coincides with the date of abolition of post or reduction of staff. If the expiration date of their appointment is beyond the date of abolition of post or reduction of staff, they will be reviewed for possible retention within the downsizing entity in accordance with ST/AI/2023/1. If there are no suitable posts in which their services can be utilized within the downsizing entity, they will be terminated in accordance with staff rule 9.6 as staff members holding FTA-limited cannot be considered for retention outside the downsizing entity. • At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. • The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.